Temporary Full Time Business Administrator (1 year) – The Salvation Army

Title of the Job: Temporary Full Time Business Administrator (1 year)

Location: Toronto, ON

Job Description: DescriptionThe Business Administrator supports the Director of Child Care Services. Supports in managing the business activities of 5 childcare centers including administrative, data management tasks and facility related tasks.KEY RESPONSIBILITIES:

• Maintain all administrative and financial Army systems, ensuring required reporting is completed within established deadlines.
• Regular interaction with Director of Childcare Services, Centre Supervisors, and other DHQ and THQ personnels
• Working with supervisors of the 5 Childcare Centres.
• Assist with allocating funding to 5 childcare centre budgets in consultation with childcare Director.
• Assist with budgetary review and analysis of monthly financial statements to ensure that the operations remain within budgetary criteria.
• Apply for funding, maintain organized records of funding expenses, and prepare reconciliation documents as required by municipalities in consultation with Childcare Director.
• In coordination with the Supervisors and the Director, completes initial candidate pre-screening process.
• Ensure unsuccessful candidates are informed appropriately of their status.
• Data entry for payroll purposes.
• Monitor enrollments and waitlists for childcare spaces in collaboration with the Centre Supervisors .
• Create and establish new processes in place to enhance efficiency.
• Create tracking templates and documents to support the childcare supervisors understanding and ability to easily track funding, parent fees, staff salary enhancement, etc.
• Manage the administrative related tasks with audit processes.
• Identify maintenance work required to maintain the childcare facilities, apply for funding, and ensure maintenance work is completed to required standards.
• Develop childcare centre leases with DHQ and Corps Officers.
• This position has accountability for Divisional budget preparation and tracking, funding budgets, and ensuring proper reporting of same.
• Liaison with external funders, Ministry of Education program advisors, childcare networking groups.

Perform other duties as required.WORKING CONDITIONS:

• This is a temporary full-time position for 1 year based on 40 hours per week, Monday to Friday.
• Hours of work are flexible: Monday to Friday between 7:30 a.m. to 6:00 p.m. and includes a ½ hour unpaid meal break.
• Hybrid (may need to work from the office or a childcare location up to two days a week).
• Some travel to the Childcare Centres will be required.
• No overtime is associated with this position.
• May involve applying physical force to move/lift/transport material of up to 39 pounds.
• Travel between various work locations for operations, meetings or training as required.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

• Completed two (2) years of College Diploma: Business Administration, Office Administration, Accounting and or related field.
• Alternative combinations of education and experience may be considered.

EXPERIENCE AND KNOWLEDGE:

• 2-3 years’ prior related experience, including, accounting operations, experience in non-profit, fund and branch accounting, project management, property management, Administration.
• Preferred previous experience applying for, allocating, monitoring, and reconciling government funding.

SKILLS AND CAPABILITIES:

• Must be an innovative thinker, to help support establish simple and clear processes.
• Must have superior knowledge and experience with Excel.
• Must have the ability to create and maintain a budget.
• Must be able to establish credibility quickly within the organization.
• Able to work in a consultative, diplomatic, and tactful manner.
• Lead by example, demonstrate a positive attitude, a strong work ethic, and a willingness to learn and be flexible in the face of change.
• Participate as an active and responsible team member.
• Represent the organization in a professional and engaging manner.
• Strong oral and written communication skills.
• Self-motivated and disciplined.
• Excellent interpersonal and customer service skills.
• Maturity and ability to exercise good judgment.
• Ability to develop and maintain a team environment.
• Good organizational and time management skills.
• Attention to detail, problem solving and analytical skills.
• Strong sense of integrity and ability to maintain confidentiality with professional ethics and a balanced sense of fairness.
• Participate in annual performance appraisal process.
• Ability to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check with vulnerable sector screening.
• Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.

The Salvation Army offers accommodation for applicants with disabilities in its recruitment process. If you are contacted to participate in an interview or screening process, please advise us if you require accommodation.We thank all applicants, however, only those candidates to be interviewed will be contacted.You must advise your managing supervisor of your intentions prior to submitting your application.

Company Name: The Salvation Army

Salary: $24.78 per hour

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