Talent Acquisition Coordinator – Youth Services Jeunesse

Title of the Job: Talent Acquisition Coordinator

Location: Ottawa, ON

Job Description: Location: Ottawa, OntarioReports to: Director, People, Culture and BelongingEmployment Status: Temporary, Full-time (12 months contract)Bargaining Unit Status: ExcludedHourly Rate: $62,088 – $74,630.4Language requirements: English is essential; Bilingualism (English & French) is preferredSchedule: Hybrid, Monday to Friday (40 hours per week)Closing date: October 27th, 2024Competition #: 24-123Posted: Internally/ExternallyAbout us:Founded in 1960, the Youth Services Bureau of Ottawa (YSB) is one of the largest and most comprehensive non-profit agencies in Ottawa and a registered charity. It provides mental health services, employment programs, emergency shelter, community, health and housing services, and justice programs to youth in the Ottawa area, serving between 2,500 and 3,000 at-risk individuals aged 12+ and their families every month. YSB employs 350 caring professionals in a unionized environment in over 26 locations across Ottawa.Reporting to the Director, People, Culture and Belonging the Talent Acquisition Coordinator will be the main support person for the Partners, People, Culture and Belonging and the hiring managers in performing full-cycle recruitment and selection processes at all levels. This position is essential in identifying, attracting, and hiring top talent to meet YSB mission and strategies.What you will do:

• Support end-to-end recruitment efforts for various positions including full-time, part-time, and students
• Build talent pipelines for current and future job opening
• Develop a network and database of potential future hires including past applicants and referred candidates
• Coordinate all internal recruitment processes including job posting, transfers or promotion of selected employees ensuring all applicable standards in hiring are met.
• Coordinate and schedule interviews, ensuring timely communication between candidates, partners, people, culture and belonging and hiring managers.
• Maintain and update job descriptions and requirements for all roles.
• Serve as the point of contact for candidates throughout the recruitment and selection processes, ensuring a seamless and positive experience. Provide information on company, facilities, job opportunities and realistic job previews to potential applicants as necessary
• Screen resumes and conduct initial candidate screenings. Ensure timely follow-up with all candidates, including status updates, interview scheduling, and feedback
• Assist in preparing and sending offer letters and employment agreements.
• Facilitate pre-employment screening processes (e.g., background checks, reference checks).
• Support new hire onboarding by organizing orientation schedules and providing relevant materials.
• Maintain accurate records and files for all candidates using the organization’s applicant tracking system (ATS).
• Double-check completed documents to ensure all required components are present and that they are complete, then forward completed documentation.
• Assist in writing and forwarding rejection letters.
• Provide reports and updates to the Director, People, Culture and Belonging regarding the status of open positions and recruitment metrics.
• Provide direct support to the Partners, People, Culture, and Belonging team on any matters related to recruitment and selection.
• Assist in strategizing and implementing hiring practices that align with the organization’s DEI goals.
• Participate in planning, development and execution of recruitment strategies including the coordination of YSB’s presence to career fairs;
• Offer recommendations and feedback to the team on improving the recruitment process.
• Partner with hiring managers and department leads to understand hiring
• Perform other special projects as assigned.

This opportunity may be right for you if you have/are:Education and Experience:

• Diploma/Degree in Human Resources or related filed.
• Minimum 2 years of full-cycle recruitment.
• Experience working with or knowledge of collective agreements
• Experience working with ADP Workforce Now will be considered and asset

Knowledge and skills:

• Innovative thinker, able to use and develop new sources for recruitment.
• Excellent oral and written communication skills and a demonstrated ability to deal with a diverse range of people.
• Able to work in a result focused environment.
• Ability to work under pressure to meet departmental targets.
• Exceptional conflict resolution, negotiation, and objection handling skills.
• You are able to work with minimal supervision and willing to travel to YSB’s different locations in Ottawa.
• Ability to analyze and interpret the needs of clients and offer the appropriate options, solutions, and resolutions required
• Able to respond quickly in a dynamic and changing environment.
• Available to work evenings and overtime when required
• Ability to work with variety of sensitive information and to maintain confidentiality
• Sound knowledge of HR practices, Labour Law, OHA, Ontario Human Rights Code and ESA
• Sound knowledge of market trends and best practices
• Excellent in all MS Office

You get bonus points for:

• Complete fluency in French and English
• CHRP designation or in process.
• Experience working with ADP Workforce Now
• Experience recruiting in a unionized work environment

What we offer:

• An opportunity to join a vibrant team and be part of truly meaningful and rewarding work;
• 15 days of annual vacation + 1 personal day;
• 100% YSB-paid group health benefits for eligible employees;
• A team where you get to be yourself everyday and where you have the freedom to innovate.

Join us!If you think this vacancy is a good fit, we would love to hear from you. Please to submit your resume and one-page cover letter. Don’t just tell us what we want to hear, tell us your story and why you would make a great addition to our team.We know applying to a job takes time and thank all candidates for their interest. While we are not able to get back to every candidate, we will ensure shortlisted applicants are aware of their status and will do our best to provide feedback if that can be helpful.At YSB, we are committed to building a workforce that reflects the diversity of our community. We encourage applications from Indigenous peoples, racialized people, people with disabilities, people from the LGBTQ community and/or people with intersectional identities. Accommodation will be made available for applicants with a disability throughout the hiring process, kindly make your needs known in advance.All interested candidates are encouraged to apply. In the event a qualified candidate is not found, candidates that do not meet the qualifications indicated on the posting may be considered. Qualified candidates may be contacted at any time throughout the application window, upon the closing date.

Company Name: Youth Services Jeunesse

Salary:

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