Senior Coordinator, Data Management – University of Ottawa

Title of the Job: Senior Coordinator, Data Management

Location: Canada

Job Description: Follow us onJob Type: EmployeeDuration in Months (for fixed-term jobs): 6Job Family: Administrative Support# of Open Positions: 2Faculty/Service – Department: Business OperationsCampus: Main CampusUnion Affiliation: SSUODate Posted: octobre 17, 2024Applications must be received BEFORE: octobre 28, 2024Hours per week: 35Salary Grade: SSUO Grade 08Salary Range: $62 218,00 – $78 589,00About the service: Facilities
Facilities services are characterized by a dynamic and creative growing team where the winds of change are blowing, offering people like you opportunities to use your leadership and innovation skills to contribute to the achievement of their inspiring mission: to deliver best in class research infrastructure, reshape campus life and student experience, and provide a sustainable environment for students, researchers, teachers and community.uOttawa’s facilities encompass three main sites that are comprised of over 600,000 square meters of building space (over 6.4 million square feet), 42.5 hectares of grounds, 125 buildings and 4,500 beds in 11 residences. There are over 150 employees in Facilities, including Project Managers, Energy and Commissioning Specialists, Mechanical and Electrical Engineers, Architects, and space Planners. The facilities capital and operating expenditures are in the range of $100M for the University’s $2.0 billion assets under management. The 20-year Capital spending plan envisions $4.0 billion of new investment highlighted by uOttawa launch of project Top Shelf, a $300 million capital investment to build a new facility for the Faculty of Health Sciences at uOttawa’s River Campus, as well as a tower at the Roger Guidon campus to house uOttawa’s new Advanced Medical Research Center (AMRC).Position PurposeReporting to the Specialist, Project Management, the incumbent is responsible for the collection and management of data and documentation for the Facilities Service with the objective of ensuring sound data management and providing advice to upper management to support long-term strategic and operational planning. Under the management of the Manager, Client Relationship & Employee Engagement, the incumbent coordinates the collection and entry to ensure data completeness and accuracy.In this role, your responsibilities will include:

• Operations Coordination: Coordinates the implementation of operational activities related to data management. Ensures that operations are optimal by developing and implementing work procedures, processes and tools that align with the services’ strategic objectives to provide the AVP, Senior Directors, Directors, and other Facilities members with a standardized and high-quality data management service.
• University and Service Policies and Procedures: Develops and maintains a comprehensive understanding of University of Ottawa and Facilities Service policies, procedures, and practices. Participates in developing internal procedures and practices to ensure that all data and documentation requirements are understood, captured, and optimized.
• Project Management: Manages assigned data collection projects by developing project specifications, identify project steps and track all relevant progress, perform inspections upon project milestones and ensure effective communication among stakeholders. Manages and monitors the delivery of data collection projects allocated to their team.
• Compliance: Ensures complete handover between Facilities teams of required data and documentation in a way that is compliant with regulations and internal requirements. Ensures that governance standards and data management methodologies are adhered to so that Facilities data is upkept and complete.

What you will bring:

• Postsecondary education in administration or a related discipline, or an equivalent combination of education and work experience
• Minimum three years of demonstrated experience in a similar role
• Experience using computer systems and software such as Windows, word processing software, spreadsheets, and databases
• Experience working with Facility Management software such as Archibus, VFA, Maximo or other would be considered an asset.
• Detail oriented with excellent communication, interpersonal and leadership skills.
• Project management experience
• Ability to produce high quality work under pressure while meeting strict deadlines.
• Self-motivated, proactive and ability to multi-task
• Organizational skills
• Bilingualism –English and French (spoken and written)

#Li-MP1Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

Company Name: University of Ottawa

Salary: $62218 – 78589 per year

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