Program and Resources Coordinator – University of Waterloo

Title of the Job: Program and Resources Coordinator

Location: Waterloo, ON

Job Description: OverviewTerm: 14 monthsThe Program and Resources Co-ordinator is responsible for leading the effective and efficient operation of the Student Development and Residence Experience program through oversight of day-to-day administrative functions. This position acts as a key resource to Residence Life, Residence Learning, and Residence Services for recruitment and selection, assessment, compensation, as well as training and development of student-staff.The Program and Resources Co-ordinator is part of an interdependent and collaborative team committed to integrating the student voice and embedding research and evaluation to our practice in order to continuously build on our understanding of our students’ wants and needs and on our knowledge of how living environments contribute to student success. Our curricular approach facilitates the design and delivery of experiences and services so that students achieve priority developmental and educational outcomes.ResponsibilitiesAdministration and Finance

• Co-ordinates administrative processes (i.e. start of term, end of term) for Student Development and Residence Experience (SDRX)
• Communicates pay dates and administers casual employee payroll logistics for student-staff, based on hours tracked through a scheduling program or staff-submitted timesheets
• Ensures adherence to provisions of the appropriate policies/procedures and applicable employment and Human Resources legislation for each functional area, as directed
• Maintains and organizes departmental files for all student-staff positions (i.e. interview notes, training completion)
• Collects, reviews and responds to petitions from student-staff requesting absence from mandatory team meetings or training dates
• Monitors email accounts and responds to inquiries in a timely manner
• Co-ordinates the purchase, supply, and inventory management of all Student Development Residence Experience supplies
• Performs monthly safety inspections for designated Student Development and Residence Experience areas
• Co-ordinates finance processes such as working with Housing Finance to reconcile WatCard transactions, administering and reconciling budgets for student-staff
• Provides information and key dates to the marketing team for use in promotion and communications
• Identifies opportunities to make administrative processes more efficient and consistent across SDRX

Student-Staff Recruitment

• Reviews, revises, and co-ordinates all student-staff recruitment and selection processes for Student Development and Residence Experience; advertising and posting the position, reviewing applications, interviewing candidates, sending offers, and overseeing contract acceptance
• Liaises with new and returning student-staff to ensure onboarding requirements are complete, and collaborating with campus partners for verification (payroll forms, mandatory safety training, and police checks)
• Collaborates with SDRX management teams to confirm student-staff hiring decisions

Student-Staff Training and Recognition

• Co-ordinates pre-training communications to all SDRX student-staff members
• Prepares and oversees all logistics involved in termly student-staff training and end of term recognition events. This includes but is not limited to preparing schedules, sending invitations, booking meals, ordering uniforms, and other administrative responsibilities
• Co-ordinates development of student-staff training manuals and online training content

Documentation and Assessment

• Develops and maintains program documentation outlining program goals, outcomes and ongoing progress
• Co-ordinates the collection and analysis of information (student feedback, attendance numbers) and creates reports
• Co-ordinates portfolio-specific projects or programming as necessary

Working Relationships

• Builds and maintains strong working relationships with the other Program and Resource Co-ordinators while also being integrated into the team of a functional area within SDRX
• Communicates and collaborates with Campus Housing staff, campus partners, and external service providers
• Participates and contributes to regular team and departmental meetings as appropriate
• Fosters a collaborative working environment between all areas of SDRX

Special Projects

• Leads current student-staff term projects overseeing budgets, timelines and results; adding or modifying committees as needed
• Provides organizational and administrative support to various department-wide projects (i.e. student move-in, campus open house days)

Qualifications

• Completion of post-secondary degree and/or equivalent combination of education and experience will be considered
• 1-3 years’ experience in a front facing service role, preferably in a post-secondary environment
• Experience developing and executing programs to meet student needs in higher education
• Experience in an administrative role is an asset
• Experience in event planning is an asset
• Familiar with literature and research in student development theory, teaching and learning, and student needs in higher education
• Strong interpersonal communication skills and demonstrated ability to communicate effectively both written and verbally
• Intermediate skills in Microsoft Office, and SharePoint programs
• Proven ability to execute a variety of ongoing projects, manage multiple priorities concurrently, meet tight deadlines, stay organized, and prioritize effectively
• Ability to work well both independently and as part of a team
• Self-motivated to take initiative and be both creative and flexible
• Ability to gain consensus and work with people representing varying interests while maintaining a strong commitment to student growth and development

Equity StatementThe University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within the .The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.Positions are open to qualified candidates who are legally entitled to work in Canada.The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at or 519-888-4567, ext. 45935.

Company Name: University of Waterloo

Salary: $53149 – 66436 per year

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