Procurement Specialist (Facilities and Infrastructure) – Toronto Transit Commission

Title of the Job: Procurement Specialist (Facilities and Infrastructure)

Location: Toronto, ON

Job Description: JOB INFORMATION
Requisition ID: 10096
Number of Vacancies: 1
Department: Procurement and Category Management (20000714) – Operating Procurement (30000512)
Salary Information: $83,192.20 – $104,013.00
Pay Scale Group: 8SA
Employment Type: Regular
Weekly Hours: 35, Off Days: Saturday and Sunday Shift: Day/Afternoon
Posted On: October 3, 2024
Last Day to Apply: October 17, 2024
Reports to: Category ManagerThe Toronto Transit Commission (TTC), North America’s third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan – Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.The full Plan canCareer OpportunityA great opportunity within the Procurement and Category Management department.What you will doYou will conduct activities associated with the procurement of specific goods/services at the lowest possible price, consistent with the specified quality in the required time; performs procurement activities according to TTC policies, departmental procedures/guidelines, industry practice and professional standards; provides expertise in handling complex contracts for major commodities, services and infrastructure and facility type contracts.
You will be responsible for the procurement of goods and services necessary for the TTC’s operations at the lowest possible cost consistent with the specified quality in the required time; Facility and Infrastructure related procurements such as Maintenance, Repairs and Operational which supports the upkeeping of the TTC basic infrastructure such as tunnels, buildings, stations, garages and equally cover the electrical, HVAC, plumbing requirements. May include the procurement of inventory related products; liaising with user departments, vendors and other transit organizations to provide guidance and advice regarding commercial, financial and contractual matters; preparing and obtaining informal and formal competitive tender/proposals for goods and services, development of evaluation criteria for proposals, evaluations of commercial submissions and formal contract award recommendations; preparing and issueing contract documents for the procurement of goods and services, standard letters, purchase orders and procurement tender/proposal documents; coordinating all communication with bidders from tender issue through to contract award and providing responses to bidders, as required.You will prepare responses to and correspondence with contractors and consultants regarding contractual and commercial matters; review the client’s scope of work, specifications and requirements to ensure that prerequisites have been provided (e.g., budget/project approval, estimate, schedule, technical details, etc.); Process contract amendments, as required; locate and develop alternate sources of supply for goods and services, particularly for single source items to increase competition and reduce costs of goods/service purchased; contribute to reports, briefing notes or status updates on diverse matters relating to the section’s activities such as procurement, contract administration, inventory control, inspection visits, or projects.You will develop effective relationships with assigned categories, client departments, vendors and continually improving the supply base structure to leverage TTC spend and ensure goods/services are made available within schedule; negotiate or chair negotiations to establish acceptable pricing and terms for contracts, contract changes, resolving claims or other issues with vendors, and preparing commercial analysis where required and processing purchase order amendments for approval and conduct debriefing meetings with unsuccessful bidders as required.In addition to the above, you will promote a respectful work and service environment that supports diversity, inclusion, and is free from harassment and discrimination. Provides leadership in the development and implementation of inclusive and accessible policies, programs and/or services for employees and customers in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies and participate in the TTC’s Customer Service Ambassador Program.What Skills You BringPlan and organize activities / projects to meet section and organizational goalsApply analytical skillsCommunicate in a variety of mediumsAudit systems, processes, and productsUse office technology, software and applicationsWhat Qualifications You Bring

• Completion of a post secondary college diploma or university degree in a relevant field or a combination of education, training and experience related to procurement deemed to be equivalent.
• Accreditation as a Supply Chain Management Professional (SCMP), or similar designation, considered an asset
• Experience working in a Public Sector procurement environment is an asset.
• Experience and in-depth knowledge of; contract and tendering law, purchasing, sales (of surplus assets, scrap material, etc.), contract administration principles, the procurement process and related tender/proposal evaluation and award activities as well as experience preparing related documentation
• Experience in using techniques for negotiating and expediting goods/services contracts; and knowledge of sources of supply, current prices for goods/services and related market trends
• Knowledge of freight and customs services related to procurement; and familiarity with materials management practices and large computer-based materials management systems
• Must be proficient in the use of a PC and software/applications related to the work (Microsoft Excel and Word, and materials management software such as IFS, SAP, Oracle, BPCS, MAPICS or other similar ERP software)
• Must have or rapidly acquire sound knowledge of relevant TTC Policies
• Must have well-developed organizational, administrative, interpersonal, analytical, problem solving, and presentation skills
• Sound judgement and highly developed reading comprehension and written communication skills are essential
• Valid non-probationary Class “G” driver’s license and use of a personal vehicle for visits to vendors and TTC properties

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
• One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
• A comprehensive package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being.

Commitment to EDIThe TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.We thank all applicants for their interest but advise only those selected for an interview will be contacted.

Company Name: Toronto Transit Commission

Salary: $83192.2 – 104013 per year

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