Privacy Advisor – Island Health

Title of the Job: Privacy Advisor

Location: Victoria, BC

Job Description: Close DateLocationRoyal Jubilee Hospital – Victoria, BC V8R 1J8 CA (Primary)Work Area (FBA Only)Multi-SiteYesTravel RequirementTravel between multiple sites may be requiredShift Start Time/End Time8am to 4pmDays OffWeekend/StatsVacancy TypeCasual NON-ContractSalary Range (Hourly Rate)$38.27 – $55.01Paid FTEN/AWorked BI-WEEKLY HOURSN/APlanned Start DateOct. 1 2024Approximate End Date (For Temporary Assignments ONLY)Pending Return of IncumbentCRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)NoJob DescriptionIn accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.Reporting to the Manager, Information Stewardship, Audit and Privacy (ISAP), and working as part of a broader team, the Privacy Advisor (the “Advisor”) is responsible for supporting organizational quality through assessing and administering key activities of the department. These key activities include Compliance Assessments (e.g., Privacy Impact, Automated Decision/AI), privacy incident/breach investigations, system access auditing (investigative and/or surveillance monitoring), privacy risk identification/treatment, confidential information directory maintenance, consultations, compliance monitoring and reporting, hereafter referred to as the “Core Business Activities” (CBAs). This position primarily focuses on supporting organizational compliance with Part 3 of the Freedom of Information and Protection of Privacy Act (FIPPA), its regulations, case law, directions and associated industry standards.As with all team members, the Advisor acts to advance the Records and Information Stewardship, Privacy and Transparency program in reaching its vision of “Accountable records and information stewardship, transparency and privacy enhanced practices that sustain citizen engagement and trust and support excellence in health and care.”The particular focus of the Advisor may change throughout their tenure to optimize skills and abilities to ensure realization of the full scope of the respective role.QUALIFICATIONS:Education, Training And ExperienceA level of education, training and experience equivalent to a Bachelor’s degree in Health Information Science, Health Information Management, Computer Science, Public Administration, Business Administration or related field with evidence of continuing professional development and at least four (4) years’ experience implementing Information Stewardship, Audit & Privacy or similar functions with a minimum of one (1) year recent experience in a health care or similar setting.Skills And Abilities

• Strong understanding of applicable privacy, records/information access provincial legislation, regulations and case law, privacy, records and information stewardship principles, digital health innovations and trends, and their application to information and privacy, records keeping systems in various formats (such as paper and digital).
• Strong customer service skills and experience in preventing and defusing contentious situations and using initiative and judgment in directing and resolving issues with customers.
• Strong assessment and problem solving skills, including ability to research, analyse, interpret information and data and summarize issues.
• Effective oral and written communication skills with a variety of disciplines at all levels of a large organization. Ability to produce concise, well worded letters, reports, create presentations and other documentation in a professional manner.
• Demonstrated organizational and time management skills and ability to manage a caseload, plan, implement, organize and problem solve in a constantly changing health care environment; to work under pressure and adapt and respond to changing priorities and deadlines and to meet legislated and organizational timelines.
• Competent in developing procedures, workflow diagrams and business tools.
• Demonstrated excellent interpersonal skills, including ability to foster and maintain good working relationships with internal and external Partners with maturity, tact, confidentiality and discretion.
• Competent with use of standard MS Office suite and advanced features of office computer applications such as Adobe Acrobat Professional, Microsoft Word, PowerPoint, Excel, Access, SharePoint, MS Teams, MS Project, Visio, database software and other applications
• Ability to function effectively in a highly dynamic environment, including working under pressure, adapting and responding to changing priorities.
• Physical ability to carry out the duties of the position
• Ability to work independently with minimal direction and as part of a team.
• Familiarity with health authorities, electronic health record systems and health care service delivery in general.

Company Name: Island Health

Salary:

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