Payment & Quality Control Clerk – Hydro One Networks

Title of the Job: Payment & Quality Control Clerk

Location: Toronto, ON

Job Description: 49980 – Toronto – Temporary – up to 12 monthsHydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play. It’s an exciting time to join the team at Hydro One!Job Function:Monitor payments to ensure that government and legal requirements to pay to third parties and internal payment policies and practices have been met and that outstanding credits are absorbed. Perform audits on non-purchase order type invoices over $5K to ensure adherence to OAR, corporate financial policies, procedures and divisional guidelines. Monitor, control and reconcile suspense and accounts payable liability accounts. Research/compile information in the review of existing methods and procedures and assist in the development of the same. Load and reconcile the cashed cheque file from the bank to the Accounts Payable system for both Canadian and US accounts, including calculation of foreign exchange information. Arrange for cancel, re-issue and stop payment of cheques. Prepare report information as required. Maintain master records for banks for Electronic Fund Transfer (EFT), wire and trust reimbursements, vendors information and, tax waivers.Job Description:Monitor payments on a daily basis to ensure that they comply with government and legal requirements to pay to third parties, and to ensure internal payment policies and practices have been followed. Initiate corrective action where required which may include a cancel and re-issue to appropriate party as required.Monitor payments on a daily basis to ensure outstanding credits are appropriately absorbed.Perform audits on non-purchase order type invoices over $5K for authenticity of signatures and to ensure adherence with the OAR, corporate financial policies, procedures and divisional guidelines.Identify discrepancies or questionable aspects in these areas with the employee, Supervisor or Manager. Forward any problems beyond this level to the Unit Supervisor for resolution.Monitor, control and reconcile suspense and accounts payable liability accounts. Identify variances and determine the reasons for imbalance and make/arrange corrections, or journal transfers where required.Do manual payment runs as required for local payable systems and advise other personnel in the unit of exceptions in the daily payment proposal arising from “draft” requirements. Reconcile payment information replicated from multiple integrated systems into the Corporate Payable system. Communicate with contacts in the various Businesses when a downloading problem has occurred and take appropriate action to rectify the problem.Research and compile information required in the review of existing methods and procedures and assist in the development and implementation of new and revised procedures. Act as an information source by providing advice to various personnel in various Businesses requesting an interpretation of related sections of policies/procedures, the organizational authority register, corporate financial policies, directives, etc. applicable to payments, dollar limits, etc.Load the daily cashed cheque file from the bank to the Accounts Payable system. Identify, post/correct errors and reconcile the Canadian bank account.Prepare financial, operational and statistical reports to meet Divisional, Business Unit and Corporate requirements. Receive information from computer printouts, downloads, or from others in the Division and organize into the required format utilizing current software/spreadsheet tools asapproval.Identify and deposit vendors cheques received for incorrect payments/credits. Prepare cheque requisition and remittance advice for deposit of cheque.Cancel, re-issue and stop payments of cheques that are reported by vendors as not received, or for other reasons on instruction of the supervisor.Update the accounts payable system with cashed cheque information as/if required and reconcile the US bank account, including calculation of foreign exchange gain or loss.Update foreign exchange rates in the payable systems.Reconcile wire fund payments and ensure that the information input is correct.Maintain master records in appropriate company codes, as per procedure, for banks for Electronic Fund Transfer (EFT), wire and trust reimbursements, vendors information, tax waivers. Maintain notes in vendor master record for assignment details and tax waivers.Weekly review of the Aged Trail Balance to monitor invoices free for payments but are not clearing to resolve and clear the blockSelection Criteria:One to two years community college or a combination of education and experience in accountingOne to three years’ experience working in financial services (e.g., accounts payable, working with a general ledger)Familiarity with accounting principles and accounts payable proceduresAbility to carry out multiple tasks, work under pressure and organize work to meet peak period requirementsAbility to prioritize, flag critical issues and problem solveExcellent organizational skills including the ability to carry out required duties in a detailed, methodical and thorough mannerAbility to convey accounts payable-related information to clients, staff and vendors with clarity, accuracyAbility to maintain confidentiality***This position requires the successful incumbent to work in the office twice weekly, no exceptions.At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2024.Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email . Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process.Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.Deadline: October 15, 2024In the event you are experiencing difficulties applying to this job please consult our help page .We thank all applicants for their interest in a career at Hydro One; however, only those candidates who are selected for an interview will be contacted.

Company Name: Hydro One Networks

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