Officer, Pension Regulations 1 – Canada Post

Title of the Job: Officer, Pension Regulations 1

Location: Ottawa, ON

Job Description: Job Requisition Id: 181475
Business Function: Pension Investment
Primary City: Ottawa
Other Location(s):
Province: Ontario
Employment Type: Full-Time
Employment Status: Permanent
Language Requirement: Bilingual Imperative (BBBB)
Employee Class and Level: CPMGA01
Number of Vacancies 1
Job Closing Date (MM/DD/YYYY): 10/24/2024All qualified candidates will be considered however preference will be given to Indigenous people (First Nations, Metis or Inuit) or persons with a disability. This is a special measure employment equity initiative and candidates from this group who wish to qualify for preferential consideration must self-identify.Job DescriptionAssists the Manager, Pension Regulations in ensuring that the regulatory governance aspects of the Canada Post Pension Plan are complied with and integrated with the fiduciary responsibility of Canada Post. The Officer, Pension Regulations is specifically accountable for participating in the planning and in supporting the operations of the Pension Advisory Council (PAC), the Communications and Consulting Group (CCG), the Investment Advisory Committee (IAC) and the Board of Directors committees involved in pension related matters, in an environment that is time sensitive and highly regulated. Helps to ensure the various governance rules are followed in accordance with all Terms and Reference and Protocols. Researches issues related to regulatory governance, and participates in the development and implementation of policies and procedures related to pension governance and regulations in order to facilitate committee decision-making, ensure compliance with relevant governance policies and improve the overall effectiveness of the various committee and council operations. Supports the planning of the PAC and CCG elections processes.Job ResponsibilitiesBelow are the main job requirements and responsibilities for the Officer, Pension Regulations.

• Participates in the planning and in the development of materials used to support the VP, Pension Fund and Chief Investment Officer at meetings of the PAC, the CCG, the IAC, and the Board of Directors committees, when involved in pension related matters.
• Writes committee resolutions of a regular nature, reviews, edits and assists in writing overviews, executive summaries, briefing notes and memoranda for review and approval by Board of Directors committees and specific committee and advisory council. Takes notes as Recording Secretary and, as required, drafts minutes at assigned specific advisory committees and council meetings.
• Conducts research, gathers and presents information pertaining to governance of the Pension Plan and to regulatory matters for the Managers and Director, Pension Services, and the chairs of the specific advisory committees and councils, or the Corporate Secretariat.
• Co-ordinates the administrative activities and processes of the PAC and the CCG, including preparing the agenda, arranging meeting logistics, ensuring quorum, tracking decision milestones, and taking notes in accordance with the committees’ Terms of Reference and Protocols. Processes all communications related to PAC and CCG members.
• Ensures the effective operations of the various committees and councils, including coordinating the mailings of agenda items, assisting in the posting of material for Board of Directors committees, maintaining timelines and schedules and ensuring that items are reviewed and approved accordingly in a time sensitive environment.

Job Responsibilities (continued)

• Participates in the development and implementation of administrative procedures, and committee processes to facilitate committee decision-making in an environment that is time sensitive and dealing with highly confidential information, ensures compliance with relevant pension governance and regulations and improves the overall effectiveness of the various committee and council operations.
• Reviews and updates all Pension Advisory Council Election Timelines and processes and assists the Manager in implementing steps to coordinate elections working closely with the supplier of electronic voting services. Participates in the preparation of the nomination and voting kits, and set-up of the electronic voting online and telephone voting options with the service provider, and in the processing of the votes.
• Maintains a system of records with respect to the meetings’ material and minutes of the PAC, the CCG and the IAC and ensures records are accurateand confidentially secured..
• Reviews PAC and CCG members travel expense claims and makes necessary adjustments to ensure eligible costs are charged to the fund.
• Undertakes special assignments and projects, and provides support to the Pension Services group as required.

QualificationsEducation

• Completed post-secondary, preferably in a related field OR a combination of equivalent professional experience and training

Experience

• 2-5 years of relevant functional experience

Other Candidate Requirements

• Proficient computer skills and competent with Microsoft Office programs
• Strong communication, analytical, and customer service skills
• Bilingual English/French BB/BB

Other InformationSafety Sensitive Positions
This position may be considered a Safety Sensitive position and has additional requirements under Canada Post’s Substance Use Policy.Employment EquityCanada Post will represent Canada’s diversity and provide a safe and welcoming workplace that embraces and celebrates our differences. We are committed to employment equity and encourage applications from women, Indigenous People, persons with disabilities and visible minorities.Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.AccommodationCanada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated. All information received in relation to accommodation will be kept confidential.Important Message
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.Our signature behavioursMake the call – We’re empowered to make decisions, respectfully challenge the status quo, and support others to do the same.
Know the destination- We understand Canada Post’s strategy and goals and how we contribute to them, and we move forward with open minds when exploring new approaches. Deliver for others – We take pride in doing our personal best, demonstrate care for others, and support and encourage them to reach their potential.
Ignite our pride- We play a role in making Canada stronger by celebrating who we are, the communities we service, and issues that matter.Our values
Our Values have three dimensions: “We matter as individuals, We matter to one another, We matter to our country”
TRUST
I earn the trust placed in me every day, and I trust that my safety and well-being are everyone’s top priority.
We do our best work when we trust each other.
We value the trust Canadians have in us, and understand it is earned with every decision and interaction.
RESPECT
I understand respect is the foundation of a successful workplace.
We respect each other as colleagues and treat each other as we would like to be treated.
We respect our country and the communities we serve, and understand we have a responsibility to be a positive force for change.
DELIVER
I challenge myself to safely deliver every day because what I do matters.
We are a network of people, united by what we accomplish and deliver together.
Delivering a stronger Canada for Canadians is at the heart of what we do

Company Name: Canada Post

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