Office Operations Manager – Staffmax

Title of the Job: Office Operations Manager

Location: Winnipeg, MB

Job Description: Staffmax is searching for an Office Manager in St. Boniface for a construction company. Need to be tech savvy to update/fix and train iPad users and software to employees.

• Must have a license (company vehicle avail)
• $50-60K (higher for the right person)
• 14 office staff, 35-40 in company
• In office job

Office Administration:

• Oversee daily office operations, ensuring a smooth and efficient workflow.
• Manage office supplies, inventory, and equipment maintenance.
• Coordinate office space management, including workstation setup and allocation.
• Organize and maintain physical and digital files and records.

IT Support:

• Provide technical support for hardware, software, and network issues.
• Set up and configure workstations, including computers, phones, and software.
• Manage user accounts, permissions, and access rights.
• Assist with transitioning processes to digital platforms.
• Troubleshoot and resolve IT issues promptly to minimize downtime.
• Coordinate and execute with external IT service providers for advanced technical support.
• Track and manage employees completed training certificates in Humi, follow up on renewals as required.
• Purchase IT equipment such as iPads and computers as required and coordinate integration.
• Go to the job sites and help field staff with technical issues, training and various tasks
• Help in the discovery and implementation of software for the subcontractor documentation management (contracts)
• Many requirements in the next year regarding the implementation of an ERP/CMS, this person will have a lot of demands put on them as staff will require extra attention

Executive Assistance:

• Assist the VP and President with scheduling, calendar management, and travel arrangements.
• Report to VP
• Prepare and edit correspondence, reports, and presentations.
• Coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle confidential information with discretion and professionalism.

Operations Management:

• Support the planning and execution of company events and activities.
• Assist in onboarding new employees, including setting up workstations and providing necessary training.

Qualifications:

• Post-secondary education in Business Administration, or a related field, and previous experience in a construction office environment are considered an asset.
• Minimum of 5 years of experience in a similar capacity.
• Excellent organizational and multitasking abilities.
• Strong problem-solving skills and attention to detail.
• Exceptional verbal and written communication skills.
• Ability to handle confidential information with integrity.

Company:Staffmax Staffing & Recruiting,

Company Name: Staffmax

Salary: $50000 – 60000 per year

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