Legal Assistant – Corporate Law – Recruiting in Motion

Title of the Job: Legal Assistant – Corporate Law

Location: Toronto, ON

Job Description: Position: Legal Assistant – Corporate ServicesLocation: Downtown Toronto (Onsite for training, Up to 4 Days/week onsite hybrid after)
Employment Type: Full-timeAbout Us:
Our Client is a well-established, full-service legal firm located in the heart of downtown Toronto with over 100 lawyers that embraces DEI. They are adding a Legal Assistant to join our Corporate Services team, supporting our Corporate Law Clerks.Key Responsibilities:

• Manage the distribution, receipt, filing, and organization of documents, ensuring accurate updates to databases and corporate records.
• Generate share certificates and input corporate entities into the company database, assigning minute book numbers.
• Coordinate the closing of corporate records and send out letters and receipts to clients.
• Update registers for directors, officers, and shareholders, using corporate databases to merge records as needed.
• Draft client reports (e.g., for incorporations, name changes) and assemble supporting documents for submission.
• Prepare basic resolutions for directors and shareholders, such as changes to officer titles or registered office addresses.
• Request corporate profile reports, complete filings through Cyberbahn, and assist with electronic submissions.
• Work on special projects, including the creation of organizational charts and officer/director summaries by reviewing minute books.
• Monitor key dates and ensure follow-up on corporate deadlines.
• File minute book documents and maintain both digital and physical records.

What We’re Looking For:

• A minimum of two years of experience in corporate law; knowledge of CorpLink is an advantage.
• Exceptional attention to detail, organizational skills, and the ability to manage multiple tasks efficiently.
• Strong interpersonal skills, with the ability to communicate effectively within a team environment.
• Proficiency in Microsoft Office Suite.
• Ability to thrive in a fast-paced setting with high document volumes.
• A collaborative attitude, with a willingness to learn and adapt.
• Completion of a Legal Assistant diploma, Paralegal diploma, or Law Clerk Certification

Company Name: Recruiting in Motion

Salary: $85000 per year

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