Festival and Events Liaison – City of Edmonton

Title of the Job: Festival and Events Liaison

Location: Edmonton, AB

Job Description: Do you ever wonder how massive City events like the New Years Eve Fireworks go off without a hitch? Or how Festivals are seamlessly integrated with City services and operate on City property? It’s because of the one-stop-shop philosophy and behind-the-scenes work of the Festival and Events Liaison! Working in the Civic Events & Festivals section, you will act as the Liaison between various City of Edmonton Departments and community festival and event organizers to coordinate access to city property and arrange for civic services for events. Civic services can include for example: road closures, transit detours, park & ride services, Edmonton Police Services, park operations services and development permits. The Liaison will also coordinate with external agencies such as Alberta Gaming, Liquor and Cannabis and Alberta Health Services.The Festival and Events Unit coordinates civic services for more than 700 events annually. The range of events that the Festival & Events Liaison may work on includes: runs, walks, sporting events, parades, filming shoots and festivals such as the Edmonton Folk Music Festival and the Edmonton Fringe Theatre Festival, as well as, large scale one-time events as they emerge such as the Red Bull Soapbox Race. The Liaison may also be involved in the direct delivery of civic events such as professional sport team celebrations and Canada Day and New Year’s Eve Fireworks. If you enjoy being part of events that contribute to the city’s vibrancy and reputation while adding to the city’s quality of life, consider becoming a Festival and Events Liaison.What will you do?

• Liaise with external festival and event organizations to coordinate civic services for events in city public spaces
• Lead discussions to enhance collaboration among partners
• Plan meetings, determine costs, and arrange billings
• Communicate policies and ensure compliance with regulations
• Contribute to the Civic Events Implementation Team
• Execute agreements and ensure adherence to guidelines
• Coordinate site inspections and lead event-day teams
• Plan, develop, and implement community activities for citizens to participate in festivals and events. Examples include the Fan March and viewing parties for the Edmonton Oiler playoffs and New Years Eve fireworks
• Liaise with communications and respond to public inquiries
• Draft reports and briefings for Management and City Council
• Contribute to event strategies and process development
• Perform other duties related to special events and festivals

Qualifications

• University graduation in Recreation Administration, Physical Education, Business Administration. A related discipline may be considered
• A minimum of 5 years experience in recreation, community service, event management or a related position, where budget, planning, problem solving, relationship management and communications have been primary functions

Assets:

• Good understanding of the political environment

Skills required for success:

• Proven proficiency in program development and delivering informative content
• Demonstrated ability to foster relationships, collaborate effectively, and communicate clearly with the public, event organizers, interdepartmental colleagues, senior management, and councilors
• Exceptional written and verbal communication skills are essential
• Exemplary creative problem-solving skills to achieve successful outcomes for event organizers and City departments
• Proactive, independent, and collaborative project management skills
• Excellent organization and prioritization under changing circumstances
• Interest in a wide variety of events as work can range depending on the structure of the liaisons’ portfolio and/or new event opportunities that emerge
• Experience facilitating meetings and leading discussions with demonstrated accomplishment
• Alignment to our Cultural Commitments and Leadership Competencies (

) * Embracing a culture of equity, diversity, reconciliation and inclusionCondition of Employment:

• Ability to work occasional extended hours and evening and weekends on event days, as required
• Valid Alberta Class 5 driver’s license (or provincial equivalent). Must arrange own transportation, to be reimbursed in accordance with the City of Edmonton policy. This may require business auto insurance
• Hire is dependent upon a Criminal Record Check satisfactory to the City of Edmonton

Work Environment:

• This position ​may be eligible for a hybrid work arrangement ​with ​the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52. ​
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact . Learn more about our benefitsUp to 2 temporary full-time positions for up to 18 months in accordance with Article 18.02 of the Collective agreementHours of Work: 40 hours per week April to September; 33.75 hours per week October to March. Evening and weekend availability is requiredSalary: For 40 Hours : $40.727 – $51.131 (Hourly); $85, 037.98 – $106,761.53 (Annually)For 33.75 Hours: $43.098 – $54.113 (Hourly) ; $75,927.90 – $95, 333.580 (Annually)Talent Acquisition Consultant: JP / MM

Company Name: City of Edmonton

Salary: $40727 – 51131 per year

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