Executive Assistant to CEO & Board (Board Experience Mandatory)

Title of the Job: Executive Assistant to CEO & Board (Board Experience Mandatory)

Location: Montreal, QC – Saint-Laurent, QC

Job Description: Position: Executive Assistant to CEO & Board (Board Experience Mandatory)
Location: Saint-LaurentDo you have experience assisting the C-suite or VP level management? Do you have experience coordinating board meetings? Are you looking for a hybrid position in Saint-Laurent?Our client, a company in bio-technology, is looking for an EA to support the CEO and manage the board!What they offer:– Base salary up to $90K upon experience + 10% bonus
– 3-4 weeks + 1 week closed during holidays
– 10 sick days
– 5 personal days
– 2% RRSP match
– Full benefits day 1
– Hybrid positions 1-2 days in office usually.Your profile:– 10+ years of experience as an EA (5+ years of experience with C-suite or 10+ years of experience with multiple VPs and EVPs, 3+ years supporting a full board of directors)
– Strong ability to prioritize tasks, manage multiple projects, and adapt to changing priorities in a fast-paced environment
– Excellent communication, interpersonal, and organizational skills with a professional, discreet, and flexible approach
– Critical thinker with sound judgment, capable of taking initiative and solving problems
– Proficient in MS Office Suite, tech-savvy, and adaptable to new tools
– Bilingual, English and French: This role necessitates an advanced proficiency in English, because the CEO lives in BC and all the board members are across Canada. English will be used every day across all tasks required for this roleResponsibilities:– Manage the CEO’s calendar, prioritize tasks, schedule meetings, and ensure smooth daily operations
– Coordinate travel arrangements, prepare itineraries, and draft confidential correspondence, reports, and presentations
– Organize and manage events/meetings, including budgeting, catering, and audiovisual services
– Serve as a liaison with internal and external contacts, providing top-level customer service
– Process CEO’s expense claims and reconcile credit card statements
– Assist in the preparation and organization of Board and Committee meetings, including managing materials and corporate records
– Support onboarding and training for new Board members, and coordinate ongoing development
– Attend meetings to take minutes, track action items, and manage Board-related travel and expense claimsPlease send your resume in Word format to Guillermo Ovalle Zavala at [email protected].REFER A PERM HIRE AND EARN UP TO $1,000! For more details, click here.OUR VIRTUAL DOORS ARE OPEN! We’re also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.CNESST permit numbers: AP-2000158 & AR-2000157Services de Gestion Quantum LtéeFounded in 1968 in Montréal, Quantum has established a strong reputation as the full-service human resource partner of choice for providing unique and effective recruitment solutions that meet our clients complex staffing needs. Our unwavering…

Company Name: Quantum

Salary: $90000 per year

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