Executive Assistant – Robert Half

Title of the Job: Executive Assistant

Location: Burnaby, BC

Job Description: Job Description:We are offering a short-term contract employment opportunity for an Executive Assistant in the non-profit sector, based in Burnaby, British Columbia. As an Executive Assistant, you will provide comprehensive support services that ensure a professional, responsive and effective experience with the organization as a whole. You will be instrumental in all aspects of general administration, board support, project management, and program implementation.Responsibilities:

• Manage and maintain executive schedules, including agenda preparation for meetings, conferences, and presentations.

• Facilitate communication through answering incoming calls and managing correspondence.

• Provide a bridge for smooth communication between the executive team and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.

• Draft and edit correspondences, articles, reports, and presentations; perform background research and provide relevant data.

• Coordinate project agreements and manage the application process for grant funding.

• Provide assistance with internal communications; produce and distribute scheduled and ad hoc reports.

• Maintain a system for tracking, monitoring and managing grants and contracts.

• Play a role in the planning and execution of board meetings, company events, and other meetings.

• Coordinate travel arrangements (domestic and international) and prepare expense reports.

• Manage a broad variety of administrative tasks for the executive team including: managing an extremely active calendar of appointments; completing expense reports; and compiling documents for meetings.

• Manage the organization’s office space and infrastructure; ensure efficient and consistent operations.

Requirements:

• Proficiency in ADP – Financial Services

• Knowledge of Concur expense management software

• Familiarity with CRM (Customer Relationship Management) systems

• Excellent calendar management skills

• Strong communication abilities, both written and verbal

• Experience with coordinating and participating in conference calls

• Proficiency in handling correspondence effectively and professionally

Company Name: Robert Half

Salary: $26.6 – 28 per hour

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