Executive Assistant: Office of the Vice President, Academic & Provost – Capilano University

Title of the Job: Executive Assistant: Office of the Vice President, Academic & Provost

Location: North Vancouver, BC

Job Description: Capilano University is named after Chief Joe Capilano, an important leader of the Skwxwú7mesh (Squamish) Nation of the Coast Salish Peoples. We respectfully acknowledge that our campuses are located on the territories of the LíỈwat, xʷməθkʷəỷəm (Musqueam), shíshálh (Sechelt), Skwxwú7mesh (Squamish) and SəỈílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.At CapU we are committed to supporting a campus community that is both diverse and inclusive. We believe that diversity within our workforce is essential in creating both an exceptional student, and employee experience. As part of this ongoing commitment, we strive to ensure that our recruitment campaigns are proudly reflective of the community we serve. We actively seek applications from Indigenous peoples, the 2SLGBTQ+ community, persons with disabilities as well as members of groups that experience discrimination based on race, ethnicity, gender identity, sexual orientation, place of origin, ancestry, and religion as we acknowledge the value each individual brings to the CapU community through their lived experiences.To help us focus our efforts, we ask all applicants, should they wish, to complete a short anonymous questionnaire. The questionnaire results are not connected to you or your application, and do not form part of the selection process. Simply, the goal of collecting this anonymous data is to better understand our organizational reach, while continuously aiming to improve the diversity of our applicant poolAll qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Should you require accommodations during the hiring process please reach out to [email protected] (faculty), or [email protected] (Ad/Ex and Staff)|Please see Special Instructions for more details.Interested applicants should submit their cover letter, resume and proof of education. Capilano University is an equal opportunity employer. Membership in MoveUp is a condition of employment.Posting DetailsPosting SummaryCompetition Number S181197P
Position Title Executive Assistant: Office of the Vice President, Academic & Provost
Position Number E99997
Employee Group Exempt (non-union support staff)
Position Status Regular Full-Time
Start Date
End Date (if applicable)
Department Academic & Provost
Additional Notes
Location North Vancouver
Working with usAt Capilano University, learners are our focus. Guided by the goals outlined in and 2030, employees play an essential role in creating an exceptional learning experience for and with learners and are central to a thriving campus community. Together, we are inspired by imagination and Capilano University is one of the leading teaching-focused universities in British Columbia and one of BC’s Top Employers. Grounded by our sense of purpose, we offer a meaningful, friendly, and dynamic work environment.
What you’ll doReporting directly to the Vice President & Provost, the Executive Assistant manages senior administrative functions, acts as a communications and operational center point for the portfolio by working with a variety of internal and external constituents, and provides leadership with academic priorities and activities to enact and further the academic plan. Given the scope of the portfolio there are a range of activities, projects and initiatives that are ongoing, as well as time limited activities.The portfolio is comprised of all academic units and Faculties at the university, that together contribute to Capilano University’s goals and priorities, particularly the academic plan. The portfolio’s team members come from a variety of backgrounds, each with exceptional skillsets that, working together, create a vibrant, energetic atmosphere within which to work and grow.

• Supports all activities that fall under the jurisdiction of the Vice-President & Provost including strategic academic priorities and daily operational processes in the portfolio.
• Assists the Vice President & Provost and the Office with projects and/or initiatives that may require research, compiling data and relevant information, consulting with university employees, students and/or external partners.
• Provides solid administrative and project management for projects and activities from inception to completion.
• Prepares reports, briefings, and presentations on behalf of the Vice President or designate.
• Effectively communicates decisions, directives and important information, following meetings and events, to the appropriate individuals, departments, and units.
• Effectively communicates decisions, directives and important information, following meetings and events, to the appropriate individuals, departments, and units.
• Prepares expense reports and Purchasing Card reconciliations and other related financial activities in support of office operations
• Scheduling meetings, preparing materials and reports, creating and distributing meeting minutes for various committees and working groups.
• Supervises other staff and student employees and oversees volunteers associated with the Office of the Provost activities

What you’ll bring

• Completion of a relevant Bachelor’s degree or an equivalent combination of education and experience.
• Seven years of directly related and progressively senior administrative experience, with experience in project management and financial management literacy being assets.
• Knowledge of university structure, departments and their functions, administrative policies, procedures, rules and regulations gained through experience in a public post-secondary environment is an asset.
• Commitment to and proven abilities with fostering diversity, advancing equity, and advancing a culture of inclusion.
• Advanced skills in Microsoft Office 365 applications.

For more informationFor more information, please see the complete
BenefitsAt Capilano University, we understand that there is more to life than work. That is why we offer comprehensive benefits and support to help you and your family live a balanced life.Take a to see what it is like to work at Capilano University.Posting Detail InformationDays and Hours of WorkOur standard work week is Monday to Friday, 8:30am – 4:00pm. This position may include working evenings and weekends based on departmental needs.
Bridge Period (if applicable)
Pay Group 6
SalaryThe typical salary range for this role falls between $65,915 – $87,887 per annum, commensurate with experience, education, and internal equity, with future opportunities for performance-based pay and career progression.Additionally, we offer a comprehensive total rewards package, including a defined pension plan, employer paid benefit premiums, and more.
Union N/A
Job Open Date 10/03/2024
Job Close Date
Open Until Filled Yes
Quick Link for PostingSupplemental QuestionsRequired fields are indicated with an asterisk (*). * * Are you eligible to work in Canada? (i.e. valid work permit, permanent resident, Canadian citizen)

• Yes
• No
• * Do you possess advanced computer skills in Word, Excel, PowerPoint, Teams, SharePoint, and OneNote using Office 365?

• Yes
• No
• * Have you completed a relevant Bachelor’s degree or an equivalent combination of education and experience?

• Yes
• No
• * Do you have seven years of directly related and progressively senior administrative support experience?

• Yes
• No

Applicant DocumentsRequired Documents * Resume

• Cover Letter

Optional Documents * Transcripts

• LinkedIn Profile Link
• Proof of Education
• Certification 1
• Certification 2

Capilano University locationsTo ensure the security of your data, you will be logged out due to inactivity in 3 minutes at

Company Name: Capilano University

Salary: $65915 per year

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