Executive Assistant – Office of Senator Julie Miville-Dechêne – Senate of Canada

Title of the Job: Executive Assistant – Office of Senator Julie Miville-Dechêne

Location: Ottawa, ON

Job Description: Closing date : Wednesday, October 23, 2024HUMAN RESOURCES DIRECTORATEDIRECTION DES RESSOURCES HUMAINESJob ID: 192130-67Classification: EA: $69,507 – $90,359Job Type: Indeterminate Appointment (permanent, full-time or part-time)Location: Ottawa, Ontario, CanadaClosing date: Wednesday, October 23, 2024About the SenateThe Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.How will you contribute?Are you passionate about contributing to important issues that affect Canadians and do you enjoy tackling complex challenges? Are you highly skilled at keeping things organized and ensuring that objectives are met efficiently? Furthermore, are you an expert in administrative fields, have strong communication and research skills, a high level of autonomy and the ability to multitask while working as part of a team? Then this role is for you!We are looking for a detailed and very organized Executive Assistant to support Senator Julie Miville-Dechêne in managing competing priorities in a demanding and constantly changing environment. As part of your duties, you will be required to work within tight deadlines, while managing an atypical schedule with professionalism. Your commitment to excellence and quality service is essential. The Executive Assistant will also demonstrate a keen sense of research, using revision tools and solid sources around the Senator’s work topics, such as labor law or the protection of women and youth.Key Responsibilities:

• Provide comprehensive administrative support, including agenda management, meeting coordination and correspondence management;

• Conduct in-depth research on legislative initiatives, public policy issues and committee work;

• Draft and edit reports, notes, speeches and other documents;

• Prepare materials for Senate sittings and committee meetings;

• Monitor and analyze legislative developments relevant to the Senator’s areas of interest;

• Manage the Senator’s social media presence and public communications.

Open toThe general public to staff (1) indeterminate full-time or part-time position in the Office of Senator Julie Miville-Dechêne.Please note that “indeterminate” refers to an employment contract with no specified end date.All applicants must submit their resume and a cover letter (maximum one page) indicating how they meet the requirements of the position.The Senate of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve, starting with an inclusive and barrier-free hiring process. You are entitled to apply in the official language of your choice (English or French) and you can request to be accommodated during any phase of the evaluation process. All information received in relation to accommodation will be kept confidential. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.Prerequisites– Post-secondary education in business administration or a related field or a combination of education, training and related work experience;– Experience providing administrative, financial and research services in an office environment, such as writing formal correspondence, briefing materials and reports, formatting documents, organizing and scheduling meetings, and managing electronic filing systems;– Experience using the MS-Office suite and other systems supported by the Senate;– Detail oriented, well organized and able to coordinate and execute multiple tasks at once, with competing priorities and deadlines;– Strong research, analytical and communication skills with respect to policy review and legislative rules and procedures;– Experience and ability to manage social media platforms (Facebook, X, Instagram, LinkedIn, YouTube, etc.);– Experience in coordinating travel arrangements and tracking expenses and/or budget monitoring is considered an asset;– Bilingualism is essential.CompetenciesIntegrity
Respect
Service
Action Management
Adaptability
Communication
Dependability
Judgment
Teamwork and CooperationOrganizational NeedsThe Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development and advancement opportunities.Conditions of EmploymentCandidates must consent to supply personal information and obtain a security accreditation to be eligible for appointment.How to applyPlease save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available.Relocation and travel expenses incurred during this process are the applicant’s responsibility.Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. You must consent to receiving e-mails from our system in your online profile.The Senate of Canada reserves the right to retain a determined number of candidates who best meet the essential requirements of the position.The Senate of Canada is a separate and distinct employer from the federal public service and is not subject to the Public Service Employment Act.We thank all those who apply to this selection process.The posting closes at 11:59 p.m. EDT on the closing date stated above.

Company Name: Senate of Canada

Salary: $69507 – 90359 per year

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