CSFS HR Administrator – University of British Columbia

Title of the Job: CSFS HR Administrator

Location: Canada

Job Description: Staff – Non UnionJob Category M&P – AAPSJob Profile AAPS Salaried – Human Resources, Level AJob Title CSFS HR AdministratorDepartment HR & Administration | Faculty of Land and Food SystemsCompensation Range $5,365.42 – $7,709.92 CAD MonthlyThe Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.Posting End Date October 23, 2024Note: Applications will be accepted until 11:59 PM on the Posting End Date.Job End DatePlease include cover letter.At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.Job Summary
Working under general supervision, the CSFS HR Administrator is responsible for managing the effective and efficient day-to-day administrative operations and human resource activities within the Centre for Sustainable Food Systems (CSFS), including the UBC Farm. This position works with all areas within the CSFS to implement “best practices” for internal policies and UBC human resources policies, procedures and practices.Organizational Status
Reports to the Faculty’s Director, HR & Administration and works closely with the CSFS Directors. Works with CSFS Program managers and administrative staff, as well as LFS administrative, HR and finance staff. May be in contact with UBC Human Resources, Financial Operations, and other agencies and co-supervises one administrative staff. Acts as the CSFS resource person and liaises with program participants, volunteers, visitors, and other UBC units/departments as appropriate in providing advice and guidance to faculty, staff and students on all administrative and HR matters which relate to the CSFS.Work PerformedManages the day-to-day administrative and human resource activities of the Centre for Sustainable Food Systems including recruitment, orientation, appointment extensions, payroll inquiries, discipline, terminations and interpretation of collective agreements and policies.Supports the operationalization of strategic goals for the CSFS through implementation and evaluation of administrative program and policy development, proper HR management and procedures, internal controls, best practices, etc.Develops and maintains partnerships with programs within CSFS in order to provide advice into their strategic business plans by participating in the review of organizational structures, reclassifications, performance and change management issues and conflict resolution opportunities.Advises and trains Program Managers regarding appropriate recruiting practices and human resource aspects of routine change management issues. Ensuring best practices for CSFS to maintain equity and consistency and alignment with UBC’s established benchmarks, policies and procedures regarding staff and student appointments.Provides oversight to employee recruitment for the Centre including job description development, posting job requisitions, interview process, reference checks, ensuring sound hiring procedures and processes are followed, applying EDI lenses in each of the recruitment hires.Oversees the onboarding and offboarding of staff and students at the CSFS/Farm in coordination with the HR/Finance Assistant and Site Services Coordinator and develops and maintains the CSFS orientation manual.Manages the staff performance management process; Promotes and creates an environment of continuous coaching, feedback and development; provides advice and consultation to managers on how to conduct performance reviews for individual performance goals as well as management of employee performance concerns; ensures corresponding salary (probation, MPI, merit, step) increases are processed in a timely manner.Coordinates return to work processes in conjunction with the Return to Work & Accommodations Advisor to develop action plans to accommodate an employee returning to work, providing advice to the Centre including meeting with employee, Return to Work & Accommodations Advisor and union representatives to facilitate a successful gradual return. Complex duty to accommodate cases will involve consultation with LFS HR.Manages leave management activities such as maternity, parental, medical and unpaid leaves as well as reduced appointments and secondments for staff. This includes reviewing vacation and sick time balances, making manual adjustments as required.Spearheads the development, maintenance and implementation of well-being initiatives and professional development opportunities/workshops for the Centre.Develops internal Centre events ranging from All-Staff meetings to professional development workshops and when needed, helps to organize community events.Reviews and supports the development and implementation of administrative, HR policies and procedures for the CSFS and ensures they are compliant with LFS and UBC policies and procedures;Researches and compiles data using Workday Reports. Analyzes findings and provides recommendations to Directors for decision-making.Member of the CSFS local safety team, contributes and supports safety initiatives, working with LFS JOHSC and SRS when appropriate.Performs other duties related to the qualifications and experience of the position as required.Consequence of Error/Judgement
Work is expected to be at a high level of accuracy. Must exercise judgment based upon a clear understanding of administrative and HR policy, procedures and guidelines. Errors in judgment may impact the short/long term human resource and operational activities of the Centre and the Faculty such as a decrease in quality and effectiveness of the services provided and financial hardship to faculty, staff and students, and affect the integrity and reputation of the CSFS, Faculty and the University. Incorrect application of policy could result in potential loss in revenue, including research and/ or donation funding. Failure to prepare timely and accurate reports would make it impossible for the Directors to support and represent the Centre accurately to the Faculty/University and would interfere in decision-making and resource allocations.Supervision Received
The position reports to the LFS Director, HR & Administration and CSFS Director and is expected to work autonomously.Supervision Given
Back-up supervisor to one CUPE2950 administrative staff member (HR/Finance Assistant).Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two to three years of related experience, or the equivalent combination of education and experience.– Willingness to respect diverse perspectives, including perspectives in conflict with one’s own– Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusionPreferred QualificationsPrefer minimum of three years human resources management and administration and 1 year supervisory experience or an equivalent combination of appropriate education, training and experience to a degree level, with an emphasis on HR and business administration.Proven human resources and administrative reporting experience in a large, multi-functional, complex multi-unionized organization.UBC experience preferred – familiarity with University policies and procedures with knowledge of policies and procedures related to human resources, collective agreements, and payroll matters.Ability to adapt to changing priorities, work under pressure and meet deadlines.Effective oral and written communication, interpersonal, conflict resolution, problem-solving and organizational skillsAbility to exercise tact and discretion when handling sensitive and/or confidential mattersAbility to maintain accuracy and attention to detail.Ability to work both independently and within a team environment.Knowledge of technology innovations and business process improvement and systems re-engineering procedures.Computer experience required at an intermediate level (MS Office and Workday)

Company Name: University of British Columbia

Salary: $5365.42 – 7709.92 per month

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