Corporate Records Coordinator – Gowling WLG

Title of the Job: Corporate Records Coordinator

Location: Vancouver, BC

Job Description: ABOUT GOWLING WLGAt Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.When it comes to diversity, we not only accept it – we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values – The Power of Teamwork, Always Striving to be Better, We all Bring Something Different – in all that we do.Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.PROFILEWe are seeking a detail-oriented and organized Corporate Records Coordinator to join our team in the Vancouver office. The ideal candidate will be responsible for managing dissolution and cancellation notices, facilitating the loan-out processes of minute books, overseeing outgoing changes of Registered and Records offices, and providing general administrative support to the Corporate Services team. This role requires a high level of organization, time management, and attention to detail.RESPONSIBILITIES

• Ensures the maintenance of the Corporate Services Department’s corporate files including updating minute books/record books, closing files, sending to off-site storage, and updating and maintaining inventory.
• Assists with the locating of minute books, record books, share certificates, etc.
• Liaises with Central Services department to scan documents, build physical copies of minute books, and coordinate the pickup or delivery of minute books to clients.
• Assists with A/R.
• Monitors dissolution/cancellation notices, informs appropriate team members, and handles necessary follow-ups while diarizing all updates.
• Coordinates the transfer of minute books to new Registered and Records offices.
• Prepares letters of undertaking for professionals.
• Assists with projects as required by professionals or corporate law clerks.
• Other duties as assigned.

QUALIFICATIONS

• High School Diploma
• 2 years’ related work experience
• Aptitude to take care of clients’ needs in a professional and courteous manner
• Produce a high quality and quantity of work products under tight timelines
• Ability to multi-task within a fast-paced environment
• Handle stress in a business-appropriate manner
• Ability to use discretion when dealing with confidential information
• Strong problem-solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities
• Excellent coordination and organizational skills
• Capacity to work independently, as well as in a team environment
• Excellent interpersonal skills with the ability to work effectively with other staff and professionals
• Strong written, oral and verbal communication skills
• Excellent grammar and proofreading skills
• Advanced knowledge of Microsoft Office Suite (proficient in Word, PowerPoint and Excel)
• Familiarity with ALF and BC Corporate Registry
• Knowledge of current legislation and government regulations

Gowling WLG employees benefit from a hybrid work environment.The starting range for this role is $55,000 to $65,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.While we appreciate all applications received, only those candidates selected for an interview will be contacted.

Company Name: Gowling WLG

Salary: $55000 – 65000 per year

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