Assistant, Trust Administration – Government of Alberta

Title of the Job: Assistant, Trust Administration

Location: Calgary, AB

Job Description: Job Information
Job Title: Assistant, Trust Administration
Job Requisition ID: 63652
Ministry: Seniors, Community and Social Services
Location: Calgary
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Temporary for 6 months
Scope: Open Competition
Closing Date: October 16, 2024
Classification: Administrative Support 5
Salary: $1,913.27 to $2,342.49 bi-weekly ($49,936 – $61,138/year)​The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit:Seniors, Community and Social Services provides supports for seniors, families, and communities, and helps Albertans access disability services, financial supports, affordable housing, services for the homeless, and other social-based programs. The Ministry supports Albertans through a person-centered, integrated service delivery model that recognizes the unique circumstances, experiences and strengths of individuals and families.
For more information on the Seniors, Community and Social Services Ministry, please visit:The Office of the Public Guardian and Trustee (OPGT) provides essential support for individuals that are not able to make personal or financial decisions. It offers guardianship and trusteeship services, administers estates, and manages benefits. OPGT also oversees capacity assessments, investigates complaints regarding decision-makers, and provides guidance on advance planning and personal directives. For more information on OPGT, please visit:Role ResponsibilitiesThe Office of the Public Guardian and Trustee (OPGT) is looking for an ambitious administrative professional that is interested in making a meaningful impact by contributing to the well-being of vulnerable Albertans.OPGT invites you to explore an exciting career opportunity at our Calgary office. As a crucial member of a multi-disciplinary team, you will work closely with Public Trustee Representatives, supervisors, lawyers, tax officers, and other professional stakeholders, to support Public Trustee clients. As an Assistant, Trust Administration, your focus will be on providing support to the Public Trustee team in the day-to-day administration of estates and trusts, spanning areas such as represented adults, deceased estates, and official guardian files.As a confident and organized self-starter with a passion for streamlined processes, you will be responsible for:

• Administrative Assistance to Support Case Management – researching information, contacting clients, family members and other stakeholders for information, preparing correspondence and other documentation.
• Financial Administration – Reviewing and authorizing payments on behalf of clients within the scope of authority and reconciling invoices.
• Legal Work – Preparing court applications and other legal documents.
• Other Responsibilities – Undertaking a diverse range of responsibilities, such as completing benefit applications, creating family trees, dictation, creating and maintaining spreadsheets to collect data and monitor workflow.

Please click on this to view the job description for this position.APS CompetenciesCompetencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.This link will assist you with understanding competencies:
.You will contribute to our team by demonstrating the following behavioural competencies:

• Agility: Makes decisions and takes action even when there is not enough clarity to predict the consequences with certainty. Includes a back-up plan in case predictions are incorrect.
• Drive for Results: Factors in the complexity of issues, and strategically aligns decisions and plans based on values, outcomes, and broader organizational needs.
• Build Collaborative Environments: Uses own enthusiasm and commitment to higher-level goals to motivate and guide others to achieve results.
• Systems Thinking: Considers how own work impacts the work of others and team success. Observes how the work of others impacts own work.
• Creative Problem Solving: Accesses resources, information, and technology from other areas, and uses to analyze issues, resolve problems, and improve performance.

QualificationsRequired:
High school diploma combined with a minimum of 3 years’ related experience providing administrative support for one of the following areas:

• Office administration experience. Legal or financial administration in an estates or trust office and/or Social Services administration would be preferred.
• Demonstrated experience using Microsoft Office Suite (e.g. Word, Outlook, Excel, and SharePoint).
• Experience in supporting a high-volume program area.

Assets:

• Experience working with vulnerable populations.

Equivalency:
Directly related experience or education considered on the basis of:

• One year of experience for one year of education; or
• One year of education for one year of experience.

A cover letter demonstrating how your experience relates to the role is required. Please note that applications without a cover letter will not be considered.Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to .NotesHours of work: 36.25 hours per week, Monday – FridayIn your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part time or full time.Final candidates will be required to undergo a security screening.Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service –
• Public Service Pension Plan (PSPP) –
• Alberta Public Service Benefit Information –
• Professional learning and development –
• Research Alberta Public Service Careers tool –
• Positive workplace culture and work-life balance
• Leadership and mentorship programs

How To ApplyApplicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.Candidates are required to apply for a job online. Please visit for more information. Please visit , for more information.It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)( ) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information ( ).It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.Closing StatementThis competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Baiju Jacob at .

Company Name: Government of Alberta

Salary:

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