Assistant, Capacity Development – Federation of Canadian Municipalities

Title of the Job: Assistant, Capacity Development

Location: Ottawa, ON

Job Description: The Federation of Canadian Municipalities (FCM) is the national voice of municipal governments, representing the interests of cities and communities with the federal government. Position Assistant, Capacity Development
Department Growth & Development – Green Municipal Fund (GMF)
Classification Level 2
SalaryOur salaries generally range from $51,000 – $58,000, and are based on qualifications and experience
Languages Bilingual English required, French is an asset
Term Permanent Full-Time (Contract 12month)
Location Hybrid (Ottawa)Why GMF is the place for youAt GMF, we empower our people to create change where it has the most impact – municipalities. GMF is a $1.6 billion permanent endowment from the Government of Canada, managed at arm’s length, making it nimble and available for higher-risk, higher-impact initiatives. A further $530M investment into GMF to support the National Adaptation Strategy was announced in November 2022. Our team is committed to helping local governments switch to sustainable practices faster. GMF is the cornerstone program of the Federation of Canadian Municipalities (FCM).Our unique mix of funding, resources, and training gives municipalities the tools they need to build resiliency — and create better lives for Canadians. Through GMF, municipalities have reduced carbon emissions; built better transportation assets; constructed efficient and resilient buildings; diverted waste from landfill; made previously unusable land available for development; and improved soil and water quality.You in this roleThe Assistant provides direct administrative and operational assistance to the Capacity Development Units, specifically to our climate mitigation program teams. Key responsibilities include providing comprehensive and efficient administrative support, coordinating services to support internal operations, and helping with communications.The work at FCM includes FCM becoming an even more member-driven organization that balances the realization of its goals with a people-centered approach. The incumbent embodies to being a healthy, diverse, inclusive, and anti-racist organization. As a member of the team, the assistant works in a manner that embraces these values, the corporate culture and the passion for FCM’s mandate.What you’ll be doing

• Coordinates the contract procurement process including tracking, reviewing and signing.
• Verifies, codes, and processes invoices and expense claims. Ensures financial guidelines and any terms of contracts are respected.
• Provides administrative support in the daily operations and activities of the unit, which includes assisting with booking meetings as needed and assisting with document preparation for the meetings, file management, note taking, coordinating translation, tracking weekly team updates, coordinating logistics, etc.
• Prepares, reviews and/or provides feedback for outgoing correspondence and documents, as requested.
• Provides support for weekly team meetings, quarterly and annual team planning retreats (scheduling, booking rooms/venues, taking minutes, maintaining rolling agenda, etc.)
• Assists with coordinating travel, meeting, and conference logistics for Unit staff. Prepares relevant materials and tracks expenditures in relation to travel and meeting logistics.
• Establishes and maintains paper and electronic filing systems for effective record keeping and efficient retrieval of information. Ensures proper disposal of documents that are no longer required in accordance with the FCM records retention policy.
• Assists with set-up and tracking of onboarding for new staff.
• Provides back-up support to the GMF Administrative Assistants, as required.
• Supports management with budget entries and tracking of expense claims and other budget items.
• May be called upon to undertake projects or other administrative duties as needed.

Your skills make us betterYou bring:

• Post-secondary education in administration, project management or a related discipline.
• Minimum of three years of experience providing administrative support in a fast-paced work environment. Knowledge of business support processes, tools and administrative management practices and procedures.
• Proficient in the use of software including Microsoft Office suite required.
• Knowledge of OneNote, Adobe PDF, Asana, Sharepoint, Zoom and Teams is considered an asset. Experience working remote required.
• Very strong organizational and interpersonal skills.
• Demonstrated ability to handle multiple tasks and priorities in a fast-paced environment with tight deadlines. Strong attention to detail and accuracy.
• Ability to work independently with limited oversight and guidance.

The ability to work in both official languages is considered an asset.Why working here rocksWe prioritize work-life balance with our flexible model:

• When we say flexible work model, we mean that in collaboration with your manager and based on what your team needs, you have the flexibility to determine when you work so that you can enjoy a healthy balance between work and personal demands.
• While you do need to live in Canada for this role, you can primarily work from home. Travel may be required to Head Office in Ottawa periodically. The majority of the GMF team operates from the National Capital Region.
• We do like to visit the areas we are impacting and it allows us to see unique and wonderful parts of our country. You may find yourself traveling nationally 10-15% of the time.

We don’t just talk about employee wellness, we live it:

• Summer hours between July 1 and Labour Day:

• 7-hour workdays rather than 7.5
• Every Friday off in the summer
• Flexible work arrangements to support productivity and well-being
• Commitment to employee development
• Competitive range of employee benefits and services
• Office facilities located in the Byward Market and Ottawa’s downtown core

We’re committed to fostering an organizational culture that embraces equity, diversity, inclusion and belonging, where individuals from diverse racial and ethnic identities, nationalities, social economic status, sexual orientation, gender identity/expression and physical and mental abilities can thrive and be fully engaged at their best level.We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.How to applyIf this role speaks to you and the impact you want to make, we’d love to hear from you! Apply today.The deadline to apply is October 16th, 2024.The future of work here includes a hybrid work model; therefore, this role will be a combination of virtual and on-site work.The successful candidate is required to live in and be authorized to work in Canada. They are also required to be able to work from home/remotely, from within Canada. All in-office work and in-person meetings for work that take place inside and/or outside of the offices located in Ottawa will be subject to FCM’s Safe Workplace Vaccination Policy, as well as its health and safety procedures.For additional information on this posting, or for further information on FCM, access our website at . Learn more about the Green Municipal Fund at

Company Name: Federation of Canadian Municipalities

Salary: $51000 – 58000 per year

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