Assistant Buyer – Concordia University

Title of the Job: Assistant Buyer

Location: Quebec City, QC

Job Description: Position Number: 50000680 / P5807
Department: Procurement Services
Grade: GR09
Campus: Sir George Williams (Downtown)Salary: $33.65 – $40.49 per hour
Union/Association/HR Policy: CUSSUPosting deadline: October 15, 2024Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.SCOPE
Reporting to the Senior Director, Procurement Services or Delegate and following the directives of the Senior Buyer on day-to-day matters, as required, on various procurement files, the incumbent is a resource person who supports the Buyers and Senior Buyers in determining, in concert with university users, the material requirements and devises procurement strategies to best meet such requirements. The Assistant Buyer generates purchase orders, blanket orders and procurement contracts.PRIMARY RESPONSIBILITIES

• Execute procurement support operations such as, but not limited to, assisting users in defining their needs, obtaining procurement approvals, soliciting bids from vendors, negotiations with approved vendors, guide and inform users on the proper procurement practices.
• Assist with the review of tender documents for the procurement of goods and services; assist with bids analysis (Requests for Quotations and Calls for Tenders), assist with vendor selection analysis.
• Create purchase orders in accordance with University policies and procedures.
• Maintain auditing documentation; assist in expediting orders, co-ordinate deliveries with Distribution services. Address issues with suppliers concerning late deliveries, damaged goods and invoice credits; Review and resolve any issues with vendors.
• Provide assistance in contract management in regard to the administrative aspects.

Ensure proper maintenance and organization of procurement records; assist with reporting and tracking.

• Perform other tasks in support of the Procurement Services Department.

QUALIFICATIONS

• Diploma of Collegial Studies (3 yr) in Business Administration or in a field related to the primary responsibilities and two to four years of related work experience in a procurement capacity.
• Experience with LCOP (Loi sur les Contrats des Organismes Publics) regulations.
• Experience working with the main Procurement systems (SAP/Ariba).
• Knowledge of the principles of procurement and negotiating
• Good knowledge (Level 4) of spoken and written English, and good knowledge (Level 4) of spoken and written French, in order to communicate with clients and vendors, write correspondence and reports, and prepare Calls for Tenders and contracts.
• Intermediate knowledge of Word, Excel, Power Point and Access
• Excellent interpersonal and communication skills, with ability to work as part of a team.
• Demonstrated organizational skills and ability to perform under pressure.
• Sound negotiation skills and broad business acumen.

Due to the volume of applications, only selected candidates will be contacted by our Talent Team.Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.IMPORTANT: The language and computer skills of short-listed candidates will be tested.Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, [email protected]Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.

Company Name: Concordia University

Salary: $33.65 – 40.49 per hour

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