Administrative Coordinator, Oncology Clinic – BC Cancer – Vancouver – Provincial Health Services Authority

Title of the Job: Administrative Coordinator, Oncology Clinic – BC Cancer – Vancouver

Location: Vancouver, BC

Job Description: Administrative Coordinator, Oncology ClinicBC CancerVancouver, BCReporting to the Regional Director, the Administrative Coordinator is responsible for organizing and prioritizing work, and analyzing and interpreting available information in order to make decisions affecting the completion and accuracy of work at the assigned cancer centre(s). The Coordinator will exercise judgment with regard to how to organize material for access and use by others. The role is responsible for coordinating and managing operational initiatives to facilitate their optimum development, implementation, and evaluation; oversees the development and implementation of a variety of change initiatives for specific clinical and non-clinical programs and/or disciplines; leads designated committees and working groups as required.What you’ll do

• Manage operational initiatives from development through to implementation. Provides support to initiative sponsors or sponsor groups, ensuring alignment with the BC Cancer Agency’s and PHSA’s strategic vision and goals.
• Develop project plans appropriate to the initiative and incorporates project management and change management approaches to ensure success in complex multi-stakeholder, multi-disciplinary settings.
• Collaborate with program staff to define and communicate service requirements and quality expectations to contracted facility management service providers. Liaises with internal and external partners to develop policies and procedures for integration of care and for clear facility processes.
• Assist the Director in project coordination, administration, project input, project planning, and reporting. Arranges meetings and/or appointments including booking meeting rooms, preparing and distributing agendas, notifying participants, and scheduling. Attends meetings as requested.
• Assist in developing, implementing and supporting business continuity plans, facility directives and on-call procedures.
• Ensure the necessary communication of information through the cancer centre and other partners while maintaining appropriate levels of security and confidentiality.
• Monitor equipment service contract expiry dates, maintains service records and liaises with the Director or clinical services manager on upcoming contract expiry and renewals.
• Chairs the Occupational Health and Safety Committee and proactively administers and responds to occupational health and safety issues as required.
• Conduct background research on various topics, summarizes information and drafts presentations.
• Provide 24/7 administration on-call coverage to the Centre on a rotational basis as part of the centre leadership team.

What you bringQualifications:

• A level of education, training, and experience equivalent to a Bachelor’s degree in Planning, Business Administration, Health Administration or other related field with specific courses in Project Management and Organizational Development.
• Five (5) years of healthcare experience with increasing responsibility including training in leadership,planning, communications, human resource management, and business.

You have:

• Demonstrate initiative.
• Independent problem-solving capabilities.
• Proven ability to meet deadlines and coordinate a number of projects at once.
• Proven attention to detail.
• Knowledge of Word processing, spreadsheet and planning software.
• Excellent written and verbal communication skills.
• Strong people and team skills and high level of motivation.
• Ability to work in a fast-paced team environment with minimal supervision.
• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC’s Declaration on the Rights of Indigenous Peoples Act (2019).
• Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

What we bringEvery PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Regular, Full-TimeSalary Range: $67,861- $97,550 per year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.Location: 600 West 10th Avenue, Vancouver, V5Z 4E6Applications will be accepted until the position is filled.Hours of Work: Monday- Friday; 0800-1600Requisition Number: 173857EWhat we doprovides comprehensive cancer control for the people of British Columbia.BC Cancer is part of the Provincial Health Services Authority (PHSA).( ) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.Learn more about PHSA and our programs: .PHSA and BC Cancer are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments’ unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey—one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.ATTN: PHSA Employees:To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile atPlease note the internal job posting will no longer be accessible after the expiry date of October 21, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at [email protected] and a Help Desk Representative will contact you the next business day.
Labor Agreement Excluded
Requisition # 173857E-2424682
Work Site 600 West 10th Avenue, Vancouver, V5Z 4E6
Job Type Regular, Full-Time
Salary/Rate $67,861.00 – $97,550.00 / Year
FTE 1.00
Hours of Work 0800-1600
Work Days Mon, Tue, Wed, Thu, Fri
Expiry Date 14-Nov-2024

Company Name: Provincial Health Services Authority

Salary: $67861 – 97550 per year

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