Administrative Assistant – University of Victoria

Title of the Job: Administrative Assistant

Location: Sedgewick, AB

Job Description: attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Attention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.Toggle navigationJob DetailsThis site attempts to protect users against attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Administrative Assistant – (992058.2)Share this job as a link in your status update to LinkedIn.Organizational UnitUniversity of Victoria -> Faculty of Human & Social Dev -> Health Info ScienceLocationUniversity of Victoria – Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date22 October 2024Please note that positions will close at 4 p.m. on the closing date.FTE1.0Salary Grade$4,305.00 – $4,438.00Additional Posting Information:N/ASalary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.ClassificationPB7Hours of WorkMonday to Friday, 8:30 am-4:30 pmStart Date11/1/2024End Date4/1/2026Employee Group:CUPE 951 – Term# of Hires Needed1CategoryAdministrative and Support ServicesAbout this OpportunityThe University of Victoria is one of Victoria’s largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.*This position is eligible for a Hybrid Work Arrangement*Job SummaryWorking closely with the Assistant to the Director and the Graduate Secretary, this position provides support for the school’s undergraduate and graduate programs, including recruitment, marketing, admissions, student support, and updating student records. In addition, this position also provides support to the Director, Administrative Officer, faculty members and sessional instructors including social media coordination, event organization and support, promotion of current and emerging programs and research in the school, preparing the school’s newsletter, ordering textbooks, organizing exams, updating class schedules, preparing reports and statistics, photocopying and special projects as assigned.May require occasional travel to attend recruitment events.Job RequirementsThis position requires a level of education, training, and experience equivalent to 3 years of experience working within a comparable environment.Knowledge/Skills/Abilities:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Ability to prioritize and manage time and tasks with attention to detail.
• Ability to problem solve by using judgement, independent thinking and/or analysis.
• Ability to interpret policies and procedures.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
• Ability to work independently and as a team member.
• Ability to adapt to changing work environments.
• Experience composing various business communications such as emails, memos, and reports.
• Experience scheduling meetings and calendar coordination.
• Experience in maintaining confidential and sensitive information.
• Ability to provide effective customer service.
• Experience with event planning and coordination.
• Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).
• Knowledge of BANNER, AIRS, CAPP, FAST, Cascade, LiveWhalte, and Google Analytics is considered an asset.
• Familiarity with UVic calendar, programs, policies, procedures and business systems is considered an asset.

Specialized Knowledge/Education:Secondary school diploma or equivalent.Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.Equity and Diversity Statement: UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members ofRead our full equity statement here:Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Company Name: University of Victoria

Salary: $4305 – 4438 per month

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