Administrative Assistant – Hybrid – Up to $55K – Quantum

Title of the Job: Administrative Assistant – Hybrid – Up to $55K

Location: Montreal, QC

Job Description: Position: Administrative Assistant
Location: Montreal
Salary: Up to $55K (based on experience) + benefits package + hybrid scheduleElevate Your Career as an Administrative Assistant in the Luxury Design World!Are you a highly organized and adaptable professional looking to make an impact in a prestigious, fast-paced environment? Our leading interior design firm, catering to a select luxury clientele, is seeking an Administrative Assistant who can embody our brand values of professionalism, integrity, and top-tier customer service.What You’ll Do:Office Management (75%):– Be the first point of contact: greet clients and visitors, manage calls, emails, and mail.
– Ensure smooth daily operations: coordinate office supplies, maintain inventory, and establish office procedures.
– Assist our talented design team: organize “lunch and learn” events, prepare purchase orders, compile design data, and manage design-related tasks.
– Handle administrative tasks: from updating budgets and proofing reports to preparing minutes and organizing office events.
– Collaborate with our bookkeeper: assist with office expenses, credit card receipts, and financial classifications.Executive Assistance (25%)– Be the trusted right hand to the President: manage schedules, coordinate client meetings, and arrange travel plans.
– Assist with high-level presentations and proposals: leverage your knowledge of PPT, InDesign, and other presentation tools to create professional documents.
– Conduct research and compile data: support the executive team by managing reports, expense tracking, and weekly task status updates.
– Represent the President: meet with suppliers, vendors, and others on behalf of the executive.What You Bring:– Communication Excellence: Impeccable interpersonal and communication skills.
– Proficiency in MS Office: Skilled in Excel, Word, PowerPoint, and comfortable with presentation software.
– Education in Office Administration: Formal education or equivalent experience in office management is required.
– Bonus Skills: Project management or time management certifications are a plus, as is familiarity with the luxury hospitality or interior design industry.Why Join Us? You’ll become a key player in a respected, luxury-focused design firm that works with a high-end clientele. This is your chance to grow professionally while working in a polished, creative, and dynamic environment where no two days are the same!Ready to thrive in a role where your organizational skills, professionalism, and creativity are valued? Apply now and join a team where you can truly make an impact!Please send your CV to [email protected]. We look forward to hearing from you!REFER A PERM HIRE AND EARN UP TO $1,000! For more details, click here.OUR VIRTUAL DOORS ARE OPEN! We’re also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.CNESST permit numbers: AP-2000158 & AR-2000157Services de Gestion Quantum LtéeFounded in 1968 in Montréal, Quantum has established a strong reputation as the full-service human resource partner of choice for providing unique and effective recruitment solutions that meet our clients complex staffing needs. Our unwavering…

Company Name: Quantum

Salary: $55000 per year

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