Administrative Assistant –

Title of the Job: Administrative Assistant

Location: Toronto, ON

Job Description: Museum of Toronto (formerly Myseum) is a not-for-profit charitable organization founded in 2014. It connects Torontonians to the city and to each other. For over a decade, we have defined how Toronto communities tell, share, and learn about our unique and ever-evolving city through our histories and aspirations for the future.The Museum is seeking an Administrative Assistant to provide comprehensive support to the CEO, Board of Directors, and Senior Team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.Responsibilities:

• Providing calendar management for the EA and serving as the primary point of contact all matters.
• Completing a broad variety of administrative tasks that facilitate the EDs ability to effectively lead the Museum, including preparing and reviewing documents and reports for internal and external stakeholders
• Coordinate travel arrangements, including flights, accommodations, and transportation.
• Review invoices for payment, ensuring accuracy, ensuring timely payment of bills to maintain good standing with vendors.
• Coordinate team meetings and events related to organizational needs
• Maintain vendor records and update contact information as needed.
• Assist with the preparation of monthly and quarterly financial reports.
• Coordinate with the Bookkeeper to resolve any payment discrepancies.
• Working closely with the ED to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Providing support to the Board of Directors, including member correspondence, minute taking at bi-monthly meetings.
• Maintaining up-to-date Board policies and managing board documents
• Monitoring projects and assignments to ensure they are completed appropriately.
• Support the ED and senior team in administering the team’s annual performance reviews

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