Administrative and Logistics Coordinator – Senate of Canada

Title of the Job: Administrative and Logistics Coordinator

Location: Ottawa, ON

Job Description: HUMAN RESOURCES DIRECTORATEDIRECTION DES RESSOURCES HUMAINESAdministrative and Logistics CoordinatorDirectorate: Communications, Broadcasting and PublicationsClassification: SEN 6: $65,194 – $82,492Job Type: Indeterminate Appointment (permanent, full-time)Location: Ottawa, Ontario, CanadaClosing Date: Monday, October 21, 2024About the SenateThe Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.How will you contribute?Are you someone who loves new challenges? Are you looking to grow your career in communications? Do you thrive in a fast-paced, highly charged environment, where no two days are the same? If so, this is the job for you!We are looking for a dynamic, self-motivated and highly organized Administrative and Logistics Coordinator to provide general and logistical support for the activities of the Communications, Broadcasting and Publications Directorate.The successful candidate will play a key role in supporting the Director General and coordinating important directorate priorities. Equipped with a strong understanding of the Senate’s structure and activities, the incumbent will also be responsible for managing incoming correspondence from the public, senators and staff. This individual will prepare the daily media clippings, will coordinate communications activities, and will plan events related to SENgage, the Senate’s youth outreach program.Open toThe general public to staff one (1) indeterminate full-time position in the Communications, Broadcasting and Publications Directorate.In addition to their resume, applicants are required to send a cover letter (maximum one page) highlighting how they would like to contribute to the Senate’s communications activities.This selection process may be used to staff determinate or indeterminate positions at the same level with similar requirements.The Senate of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve, starting with an inclusive and barrier-free hiring process. You are entitled to apply in the official language of your choice (English or French) and you can request to be accommodated during any phase of the evaluation process. All information received in relation to accommodation will be kept confidential. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.Prerequisites

• Post-secondary diploma in a related field of study OR an acceptable combination of training and relevant experience;
• Three (3) years of experience in an administrative role, including dealing with confidential information;
• Excellent interpersonal skills and the ability to interact and exchange information with clients and stakeholders, and to follow up on requests and queries;
• Excellent organizational skills and the ability to multi-task in a fast-paced environment;
• Strong attention to detail to input data, manage various types of records and activities and prepare a variety of reports/queries;
• Proficiency in Microsoft Office products (Word, Excel, PowerPoint, MS Forms);
• Knowledge of general administrative principles and information management practices to oversee the efficient operation of the office;
• Knowledge of the SENgage program and event planning best practices will be considered an asset.

Linguistic RequirementsEnglish Reading Comprehension: CEnglish Written Expression: CEnglish Oral Interaction: CFrench Reading Comprehension: CFrench Written Expression: CFrench Oral Interaction: CCompetenciesIntegrity
Respect
Service
Communication
Teamwork and cooperation
Adaptability
JudgmentOrganizational NeedsThe Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development and advancement opportunities.Conditions of EmploymentCandidates must consent to supply personal information and obtain a security accreditation to be eligible for appointment.

Company Name: Senate of Canada

Salary: $65194 – 82492 per year

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