Accounts Receivable Assistant

Title of the Job: Accounts Receivable Assistant

Location: Calgary, AB

Job Description: About Bow Valley College
Bow Valley College is the largest college in the Calgary area, with over 15,000 students. We open doors to in-demand jobs across Canada. Our graduates contribute to the economy and community through careers in business, entertainment arts, technology, health care, social services, and more. We are proud to be named one of Alberta’s Top 80 employers and one of Canada’s Top 50 research colleges. Our innovative applied research, focused on health and health technology, educational technology, and social innovation, is helping shape the future of college education. Learn more about the opportunities we create for students, employees, and our province at bowvalleycollege.caPosition Summary
The Accounts Receivable Assistant is responsible for a wide range of A/R duties including invoicing, monitoring account balances and completing journal entries. This position verifies the bank deposit on a daily basis. This position provides back-up for the AR Assistant and AR Lead.Position responsibilities and accountabilities include but are not limited to:Invoicing

• Assumes responsibility for the accuracy and completion of invoicing for the college. This includes creating, distributing, record keeping and entering invoices in the financial system.
• Sets-up new customers in the A/R system.
• Sponsors invoices for tuition fees are created based on Letters of Intent.
• Invoices for product sales are based on invoice requests from departments.
• Invoices partner colleges and faculty association as required.
• Assists project analysts with invoicing as outlined in signed contracts.
• Ensures GST is correctly applied on invoices and that the coding of revenue is accurate.
• Works closely with Office of the Registrar staff, finance team members and academic departments to ensure amounts are correctly applied to learner/customer accounts and to help resolve issues.

Monitoring Accounts Receivable Balances

• Runs A/R Aging Reports.
• Runs and distribute Outstanding Account Balance Notification Letters.
• Works with Office of the Registrar and departments to determine when to send accounts to collections.
• Sends outstanding account information to collections.
• Updates notes on customer account when sent to collections.
• When amounts are received from collections, work with Office of Registrar to apply the amount to the account and record the collection expense.

Student Loans and Learner Grants

• Works with the Office of the Registrar to account for Alberta Works, Alberta Student Loans and Canada Student Loans.
• Works with Learner Services to record and track Advanced Education Special Funds Grants provided to learners for accessibility services.

Daily/Month End/Year End

• Journal entries for interdepartmental sales.
• Verifies daily deposit.
• Reconciles accounts for chargebacks as well as student tuition payments and customer payments
• Cleans up accounts, ensuring all invoicing is completed and working with auditors.

Department coverage

• Provides vacation coverage for the AR Assistant and AR Lead General

Required qualifications:

• Minimum Qualifications
• Post-secondary education
• Some experience in a related role
• An equivalent combination of education and experience from which comparable knowledge and abilities can be acquired will be considered
• 2 to 4 years in a A/R, A/P or general accounting role

• If your education was received internationally we will require you provide an international education assessment through IQAS, WES, or one of the other nationally designated organizations upon hire

This opening is a continuous AUPE, position. Please note all successful candidates will be required to provide copies of government issued identification and proof of educational qualifications upon hire and may be required to provide an enhanced police information check.Please Note: We have a strong internal preferred candidateClosing Date: September 23, 2024Diversity and Inclusion Commitment
Bow Valley College is strongly committed to fostering diversity and inclusion within our community. We welcome applications from qualified candidates who would contribute to the further diversification of our employees including, but not limited to, visible minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation or gender identity.

Company Name: Bow Valley College

Salary:

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