Undergraduate Programs Assistant – University of Alberta

Title of the Job: Undergraduate Programs Assistant

Location: Edmonton, AB

Job Description: DescriptionThis competition is a repost from competition 1360. It is open to all applicants. However, those who have previously applied need not reapply. Internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration over external candidates. Please log in to verify your internal candidate status.This position is a part of the Non-Academic Staff Association (NASA).This position has an end date of March 31, 2025.Location – Work primarily takes place at North Campus, Edmonton.Working at the University of AlbertaThe University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.Your work will have a meaningful influence on a fascinating cross-section of people – from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .Working for the Faculty of NursingA member of the College of Health Sciences, the Faculty of Nursing has 5 CASN accredited programs (BScN: Collaborative Program, Bilingual Program, After Degree Program and Honors Program totaling 1441 students; and a Master of Nursing – Nursing Practitioner – Advanced Clinical Focus with a total of 97 students). Our partners include Faculté Saint-Jean, Red Deer Polytechnic, Keyano College (Fort McMurray) and Northwestern Polytechnic (Grande Prairie). Other master’s programs include other streams within the MN (Leadership, Education, and Research), and the Nursing PhD program with a total graduate student body of 201.The Faculty of Nursing is ranked #1 in Western Canada and #7 in the world (QS World Rankings). The Faculty of Nursing leads transformational research to address complex global health challenges and to meet the health needs of diverse communities. There are 35 Faculty, 92 Academic Teaching Staff (ATS), and 66 other employees (operating and research-funded).The Faculty of Nursing is located primarily in the Edmonton Clinic Health Academy (ECHA).PositionReporting to the Director, Undergraduate Programs, and working closely with the Undergraduate Programs Administrative Assistant, the Undergraduate Program Assistant is responsible for the effective support of undergraduate program activities, course management, and instructor recruitment.The Undergraduate Programs Program Assistant is responsible for assisting with administrative tasks related to program delivery. The position also plays a key role in recruiting instructors for undergraduate program courses.The position requires a solid understanding of the Faculty’s structure, general academic programming and administration, operation and program needs, as well as excellent communication and organizational skills. This position also demands the ability to work both independently and as a team member, innovative problem solving, solution finding and facilitation, prioritizing and completing multiple tasks under challenging time constraints. This position is required to work in person.Duties

• Provides administrative support to ensure effective delivery of undergraduate academic programs, i.e. managing student FAQ, scheduling meetings including logistics, drafting summary reports from data collected via surveys, data entry, etc.
• Support instructor recruitment and lecturer teaching assignments by updating process documentation, drafting advertisements, identifying recruitment strategies, screening applications, reaching out to previous instructors, updating instructor database, and arranging orientation.
• Support course scheduling and staffing such as monitoring class enrollment to maximize course enrollment and balance course sections to accommodate teaching demand, and drafting scheduling templates.
• Provides support for Faculty events including Faculty Development days, Pin Ceremony, student orientation, etc.
• Assists the Undergraduate Programs Administrative Assistant related to University Calendar & Governance such as drafting proposed calendar program and course changes, coordinating approvals, assisting with calendar changes, updating the Faculty’s section of draft calendars, etc.
• Provides cross coverage for the Undergraduate Programs Administrative Assistant during vacation and other absences and in instances of higher workload demands.

Minimum Qualifications

• Undergraduate degree and/or a diploma in an appropriate area demonstrated with experience in course administration.
• Minimum 2 years experience with program/administrative coordination.
• Computer proficiency with MS Office (Word, Excel, Access, PowerPoint), Google Suite (Gmail, Google Calendar, Google Sheets, Google Chat, Google Docs, Google Slides, Shared Drives)
• A thorough understanding of databases and database integrity procedures is necessary.
• Demonstrated ability to adapt and pivot to rapidly changing demands.
• Demonstrated attention to detail and high levels of accuracy.

Preferred Qualifications

• Experience with PeopleSoft (Campus Solutions).
• Experience with University Academic Calendar.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.Note: This opportunity will be available until midnight October 14, 2024, Edmonton, Alberta local time.

Company Name: University of Alberta

Salary: $26.33 – 35.55 per hour

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