Bilingual (French) Admin Assistant- Must Have Banking exp. (HYBRID) – Teamrecruiter.com

Title of the Job: Bilingual (French) Admin Assistant- Must Have Banking exp. (HYBRID)

Location: Montreal, QC

Job Description: One of our major Banking clients is looking for a Bilingual (French) Admin Assistant- Must Have Banking exp. (HYBRID)
Length: 6 months contract with the possibility of extension and conversion to full time employment
Location: Montreal, QC (Hybrid- minimum 3 days a week in office- flexible)
Working Hours: 9:00 – 5pm‘The start date of this job is flexible and in order to find the best candidate the job may remain open much longer than the date mentioned on this posting… or you may be asked to start sooner than the expected start date if you are able to do so !’Please read the job description below. If this interests you, please send a MS-Word version copy of your resume (ASAP) along with a telephone contact number: E-mail to [email protected]Please mention the job title above in the subject line
The recruiter in charge of this role is YangzomAfter you have submitted your resume via e-mail please complete the application for this specific job by clicking ‘Submit Your Resume for this Job’ at the bottom of this page to match your resume to the job.If you are interested in further opportunities, why not also do a general registration in our database. By visiting our website and clicking on ‘Database Registration’If you do not think you are a match for this opportunity, but know someone who is, feel free to forward this email to them and you will be eligible for a referral bonus upon a successful hire.
Requirements:
Department: Office of the President, QuebecRESPONSIBILITIES:
Performs various administrative and clerical tasks, administers financial and human resources, and provides professional support to several managers and their immediate reports. The incumbent provides general administrative services by ensuring compliance with all administrative and operational processes and control standards, while seeking to identify, develop and participate in the implementation of opportunities for improvement, thereby contributing to the smooth running of the Office of the President.Support the implementation of strategic initiatives, and track indicators and milestones.
Build effective relationships with internal and external stakeholders.
Analyzes data and information to provide insights and recommendations.
Directs the planning, coordination and delivery of the department’s activities.
Provide specialized and professional support to the President and his senior directors within a large and diverse department.
Coordinate and monitor budgets; Report on results against budgets.
Resource person for the coordination of courtesy tickets, corporate tables and others.
Manage and monitor upcoming calendars and events. Forwards meeting invitations, reserves meeting rooms, and arranges for resources, including resources, to ensure that meetings run smoothly and efficiently. Participate in the coordination and conduct of the department’s activities.
Establish and maintain a ranking system; Ensure that activity reports, operational reports, forms and other documents are easily accessible, in electronic or paper format.
Support the development of a customized message, which may include writing, editing and transmitting communications (e.g., correspondence, presentations, policies and procedures).
Route outgoing communications. Answering calls to the central telephone line, responding to inquiries or forwarding them.
Process invoices for payment in accordance with documented processes, guidelines and supplier agreements.
Prepares and records expense claims and expense reports by department. Track expenses to ensure budget compliance.
Handle travel bookings, making flight and hotel bookings as required.
Manage supplies stocks; to this end, check the inventory to determine the level of the stock; plan for the necessary supplies; placing orders for supplies and requesting delivery; Verify receipt of supplies.
Coordinate staff training needs (research, reservations, cancellations, confirmations, etc.).
Collaborate with internal and external stakeholders to achieve business objectives.
Classify information to ensure accuracy and completeness.
Perform complex and diversified tasks within established rules and limits; manages escalation requests from other employees as required.
Analyze issues and determine next steps.
Broader duties and responsibilities may be assigned as required.QUALIFICATIONS :
Typically three to five years of relevant work experience in an administrative or professional support function with a post-secondary degree in a related field, desirable.
PPT and Excel skills – in-depth skills
Oral and written communication skills – advanced skills
Organizational skills – good skills.
Collaboration and teamwork skills – good skills.
Analytical and problem-solving skills – good skills.
Qualifications:
FRENCHL’un de nos principaux clients du secteur bancaire recherche un Assistant Administratif Bilingue (Français) – Expérience Bancaire Requise (HYBRIDE)
Durée : contrat de 6 mois avec possibilité de prolongation et de conversion en emploi à temps plein
Lieu : Montréal, QC (hybride – minimum 3 jours par semaine au bureau – flexible)
Horaires de travail : 9h00 – 17h00Department: Bureau du président, QuébecRESPONSABILITÉS
Exécuter différentes tâches administratives et de bureau, administrer les ressources financières et humaines et fournir un soutien professionnel à plusieurs gestionnaires et à leurs subordonnés immédiats. Le titulaire du poste fournit des services administratifs généraux en veillant au respect de tous les processus administratifs et opérationnels ainsi que des normes de contrôle, tout en cherchant à déterminer et à développer des occasions d’amélioration et à participer à leur mise en ouvre, et contribue ainsi à la bonne marche du Bureau du président.Soutenir la mise en ouvre des initiatives stratégiques, et faire le suivi des indicateurs et des étapes importantes.
Établir des relations efficaces avec les parties prenantes internes et externes.
Analyser les données et les renseignements pour fournir des idées et des recommandations.
Diriger la planification, la coordination et la tenue des activités du service.
Offrir du soutien spécialisé et professionnel au président et à ses directeurs principaux au sein d’un service important et diversifié.
Assurer la coordination et le suivi des budgets; produire des rapports sur les résultats par rapport aux budgets.
Personne ressource pour la coordination des billets de courtoisie, tables corporatives et autres.
Gérer et surveiller les calendriers et les événements à venir. Transmettre les invitations aux réunions, réserver les salles de réunion et prendre les dispositions nécessaires, notamment quant aux ressources, pour que les réunions se déroulent efficacement et sans problème. Participer à la coordination et la tenue des activités du service.
Établir et maintenir un système de classement; veiller à ce qu’il soit facile d’accéder aux rapports d’activités, aux rapports d’exploitation, aux formules et à tout autre document, en version électronique ou papier.
Appuyer l’élaboration d’un message personnalisé, ce qui peut comprendre la rédaction, la révision et la transmission des communications (ex., correspondance, présentations, politiques et procédures).
Acheminer les communications sortantes. Répondre aux appels à la ligne téléphonique centrale, répondre aux demandes de renseignements ou les acheminer.
Traiter les factures en vue de leur règlement, conformément aux processus, aux lignes directrices et aux ententes avec les fournisseurs consignés.
Préparer et consigner les demandes de remboursement de frais et les notes de frais par service. Faire le suivi des dépenses pour assurer le respect du budget.
S’occuper des réservations de voyage, en faisant des réservations de vol et d’hôtel selon les besoins.
Gérer les stocks de fournitures; à cette fin, vérifier les stocks pour en déterminer le niveau; prévoir les fournitures nécessaires; passer les commandes de fournitures et en demander la livraison; vérifier la réception des fournitures.
Coordonner les besoins de formation du personnel (recherche, réservations, annulations, confirmations, etc.).
Collaborer avec les parties prenantes internes et externes pour atteindre les objectifs d’affaires.
Classer les renseignements pour assurer l’exactitude et l’exhaustivité.
Exécuter des tâches complexes et diversifiées en respectant les règles et les limites établies; gérer au besoin les demandes de transmission à l’échelon supérieur des autres employés.
Analyser les problèmes et déterminer les prochaines étapes.
Des tâches et des responsabilités plus larges peuvent être attribuées au besoin.QUALIFICATIONS :
Généralement de trois à cinq années d’expérience professionnelle pertinente dans une fonction de soutien administratif ou professionnel avec diplôme d’études postsecondaires dans un domaine connexe, souhaitable.
Compétences PPT et Excel – compétences approfondies
Compétences en communication orale et écrite – compétences approfondies
Compétences en organisation – bonnes compétences.
Compétences pour la collaboration et le travail d’équipe – bonnes compétences.
Compétences en analyse et en résolution de problèmes – bonnes compétencesPlease note that this is the most up to date version of job description available at this time – During Client Interview you will receive additional information – variance may apply!When you have some time please register in our database (5 minutes process) to be considered for future openings; the link is available on our website at http://www.teamrecruiter.com in the Candidate section. Please follow us on LinkedIn at https://www.linkedin.com/company/teamrecruiter.com/, or on Twitter at https://twitter.com/TeamRecruiter.We thank all applicants for their interest. Only those who meet the qualifications will be contacted through telephone/email. You are encouraged to register with us in our database to be considered for future positions available.Have a great day.At Teamrecruiter.com we offer some of the most highly qualified professionals in the workforce. We dedicate an industry trained recruitment specialist to the following areas: IT, Finance, Admin, Sales, Executive Search and Contractors. If you would like to learn more about our full-service recruiting firm please visit our website at www.teamrecruiter.com.CAMSC and ACSESS certified‘…All Offers are conditional on Client Post-Offer Conditions being met and removed by end client prior to written offer signing’‘Please note that emails from our Recruitment Firm may inadvertently be sent to your Spam Folder. When contacted regarding an employment opportunity, please keep an eye on your Spam/Junk Folder to avoid missing important communication.’THE EMPLOYER OF RECORD FOR THIS ROLE WILL BE TEAM RECRUITER / SE.Accommodations are available upon request for all individuals with disabilities taking part in the recruitment and selection process.

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