Program Assistant – Island Health

Title of the Job: Program Assistant

Location: Victoria, BC

Job Description: Close DateLocationWestern Communities MHSU Services – Victoria, BC V9C 0S2 CA (Primary)Work Area (FBA Only)Multi-SiteYesTravel RequirementTravel between multiple sites is a regular/on-going requirementShift Start Time/End TimeAs required: 0830-1630Days OffWeekend/Stats, As requiredVacancy TypeCasualSalary Range (Hourly Rate)$28.80 – $30.53Paid FTEN/AWorked BI-WEEKLY HOURSN/APlanned Start DateOct. 7 2024Approximate End Date (For Temporary Assignments ONLY)Pending Return of IncumbentNoCRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)YesJob DescriptionIn accordance with the Vision, Purpose, Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.Reporting to the Coordinator, Administrative Services, the Program Assistant provides support to a range of Programs within Mental Health and Substance Use, projects and initiatives. Performs a variety of clerical and administrative duties such as managing Psychiatrist and/or clinical team appointment bookings with clients; maintaining files; typing letters and tables and data entry; photocopying; setting up meetings and taking minutes.Utilizes a variety of personal computer application software such as Excel, Access, Word, Power Point and related desktop publishing and graphics software to format/design, run and maintain correspondence, reports, procedure manuals, surveys, newsletters, web pages, communications, databases, and spreadsheets from rough draft or as directed. Gathers and compiles information as required, such as client information and statistics. Researches, organizes, and summarizes information for reports.QUALIFICATIONS:Education, Training And Experience

• Grade 12 graduation.
• Office Administration Certificate including courses in word processing, spreadsheet and database software.
• Three (3) years recent related administrative or secretarial experience in a similar environment.
• MHSU experience required.
• Or an equivalent combination of education, training and experience.

Skills And Abilities

• Ability to type 60 wpm.
• Demonstrated skills in MS Office, including Word, Excel, Outlook and PowerPoint.
• Ability to communicate effectively, both verbally and in writing.
• Ability to apply knowledge of office practices and procedures.
• Ability to operate related equipment.
• Ability to plan, organize and prioritize.
• Business writing skills.
• Ability to establish and maintain rapport with Psychiatrists and clinicians.

Company Name: Island Health

Salary:

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