Vendor and Procurement Specialist – Permanent – LRO Staffing

Title of the Job: Vendor and Procurement Specialist – Permanent

Location: Ottawa, ON

Job Description: Vendor and Procurement Specialist – Permanent – 17612About the OpportunityAre you a dynamic, organized, and enthusiastic professional with a passion for procurement? Our client in the west end is looking for a talented Vendor and Procurement Specialist to join their team. If you excel in a collaborative environment and are ready to make a real impact, we want to hear from you!Duties include but are not limited to, the following:

• Maintain regular communication with vendors and provide usage reports on a predetermined schedule
• Manage all vendor information, including contracts and portal access
• Review vendor quotes to ensure they meet requirements before processing orders
• Keep the price list updated and share any changes with the Sales team
• Oversee the purchase order process and monitor customer orders
• Collaborate with various departments to ensure procurement activities align with business needs, identifying process gaps and proposing solutions as part of our continuous improvement efforts
• Work closely with Production, PMO, and Sales teams to understand customer needs
• Generate sales orders for all customer requests
• Coordinate with Logistics and Finance teams to manage service tags and equipment/software registration, ensuring compliance with regulations
• Manage license administration, versioning, and warranties for customer systems
• Oversee the renewal process for all software and hardware, coordinating with Program Managers on upcoming renewals
• Maintain accurate records of warranty dates for all customer hardware and software
• Prepare quotes for warranty extensions
• Manage inventory by decommissioning equipment or sites in the ERP system
• Ensure the ERP system contains accurate records for each active service location, including creating, updating, moving, and decommissioning service items after project installation
• Request, create, and distribute Asset Tag Reports for customers
• Create and maintain reports relevant to build cycles
• Develop configuration documentation, including software configuration plans and visual representations of server racks, to assist in building, configuring, and testing systems

About YouThe successful candidate will have the following:

• Bachelor’s degree in Business Administration or equivalent
• Minimum 2 years of experience in a Procurement, Contract/Vendor management role or equivalent
• Proficient in maintaining details and reporting within an ERP system
• Experience in managing license management, versioning, and warranties for customer systems is an asset
• Skills in identifying process gaps and proposing solutions for continuous improvement
• Strong analytical and problem-solving skills
• Strong communication and coordination skills to collaborate with vendors and internal cross-functional teams
• Ability to learn quickly, organize well, and take initiative
• Skills in identifying process gaps and proposing solutions for continuous improvement
• Excellent English Communication Skills
• Ability to obtain a security clearance

About the JobLocation: Hybrid (in-office 2 days/week), Kanata, Ontario
Duration: Permanent
Salary: $63,500 – $80,000
Benefits: Dental, Medical, RRSP Matching, and bonus eligibility
LROGOV
How to ApplyPlease apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to . If you are already registered with us, please contact your Senior Recruiter. Please quote job 17612.Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.
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Company Name: LRO Staffing

Salary:

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