Project Administrator Finance – Onsite – Randstad

Title of the Job: Project Administrator Finance – Onsite

Location: Victoria, BC

Job Description: Are you a Project Administrator with experience providing administrative support in a corporate business environment, with the ability to manage a
high volume of priorities and deadlines? Our BC finance client is looking for someone with the skillset for an initial 5 months with the option to extend the contract term by an additional 2 periods of1 2 months each.Advantages
Working with one of the leading financial institutions in British Columbia.Responsibilities
PRIMARY RESPONSIBILITIES
Supports the Project Manager and provide project support as required and process guidance to ensure compliance with accepted standards.
Coordinates project activities, including scheduling meetings and workshops, preparing agendas, and material distribution.
Supports the project artifacts including plans and logs as necessary.
Formatting support to ensure that project documentation is complete, accurate, and up to date.
Provide administrative support to the project team, including managing project-related correspondence and organizing files.
Provide support in contractual aspects related to the project, such as working with Procurement to development of Statement of Work, purchase orders, price quotes and other contractual materials.
Supports department with scheduling meetings, coordinating boardroom bookings and reservations for external event venues.
Coordinates department/branch-level training, including but not limited to working directly with training vendor, working with Technology (if required), scheduling, boardroom bookings, testing technology with training vendor, etc.
Onboards new hires/contractors by ensuring new hire/contractor seating is assigned, coordinating clean up and supporting internal moves/reconfiguration, if need be, and generating first-day welcome correspondence.
Provides registration support for conferences and courses for department, including but not limited to completing spend authorization, registering with the vendor and expense
reconciliation/reimbursement.Provides travel coordination support for department, including but not limited to completing spend authorization, finalizing travel with employee/vendor, reviewing travel requirements and expense reconciliation/reimbursement.
Assists with onboarding/extension/offboarding contractors and agency workers process and maintain up to date information on Smartsheet and filing system for tracking purposes.
General upkeep of Finance department, including but not limited communication distribution, maintaining distribution lists (Outlook and MS Teams membership), and Finance SharePoint Online site.
Perform other duties as assigned by the Project Manager or Executive Assistant, SVP Finance & CFO.Qualifications
QUALIFICATIONS
Must have:
 Post-secondary education in Business Administration or equivalent area of study, and 3+ years’
experience providing administrative support in a corporate business environment. A combination of education and experience may be considered for the right candidate.
Service-oriented mindset, strong work ethic and attention to detail, with the ability to manage a high volume of priorities and deadlines.
Highly adaptable and confident working in a fast-paced environment; ability to multi-task in reaction to changing priorities.
Strong organizational and time management skills.
Work collaboratively in a team environment as well as able to excel independently.
A professional and discreet manner, using tact, diplomacy, discretion, and maintaining confidentiality at all times.
Sound judgment and problem-solving skills; ability to handle high pressure situations.
Excellent written and verbal communication skills.Preferred:
Experience in project coordination or project management.
Comprehensive knowledge of office practices and procedures; proficiency in Microsoft 365,
Adobe Acrobat, Workday, Smartsheet and other common office software applications.
Ability to maintain strong working relationships with internal staff as well as external vendors.Summary
Join our client in this exciting opportunity to lead a transformative project where you can make a significant impact. Apply directly to this job ad or reach out to your Randstad Digital representative immediately!P.S. Don’t forget that when you update your profile on Randstad.ca it helps us find you faster when we do have roles that match your skills! So even if this role isn’t for you please update your profile so we can find you!We look forward to supporting you in your job search!Good luck!Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.

Company Name: Randstad

Salary: $32.84 – 45.97 per hour

Apply for the job!