National Administrative Services Assistant – 6 Month Term – LRO Staffing

Title of the Job: National Administrative Services Assistant – 6 Month Term

Location: Ottawa, ON

Job Description: National Administrative Services Assistant – 6 Month Term – 17645About the OpportunityOur client requires a Bilingual National Administrative Services Assistant who will provide a broad range of administrative services that support the operational and political responsibilities of the organization. The work arrangement for this position is hybrid, in office 2 days a week.Duties include but are not limited to:

• Providing administrative and reception services to the overall organization including but not limited to, greeting, and directing visitors, answering phone calls, emails and general questions ensuring the accuracy and respecting the confidentiality of the information provided or received
• Processing incoming and outgoing mail and ensuring accurate distribution, preparing, formatting and photocopying letters, charts and reports and arranging for translation
• Coordinating conference calls and boardroom bookings and maintaining office supplies and equipment
• Maintaining computer and print subject files, saving and maintaining documents on shared drives, scanning, filing, and retrieving records in the document management system and reviewing record retention status
• Maintaining the general email box by reviewing enquiries, researching, replying and/or redirecting to appropriate bodies as required
• Receiving, reviewing, editing, formatting, and updating Local Bylaws, identifying discrepancies, and maintaining Local bylaws in the database
• Providing guidance to local and regional teams for compliance with Local Standing Bylaws and responding to Local bylaw enquiries
• Preparing correspondence to submitting Local and referrals to Committee and preparing final bylaw documents for distribution and posting
• Liaising with Local Executives to maintain updated database records of Local Executives and preparing mailing labels, as required
• Attending and recording minutes of various Standing Committees, updating, and distributing meeting documents, preparing Committee reports and appendices and following up on actions originating from the meetings
• Support of member representation and collective bargaining services by:

• Opening grievance and complaint files and updating the database. Analyzing grievance files and staffing complaints, researching to identify and gather missing information and forwarding to the assigned representative
• Administering the call-out process for bargaining proposals, receiving, and reviewing proposals to ensure validity, formatting final documents for submission to delegated bodies and updating the database. Attending and recording minutes for the Collective Bargaining Committee meetings
• Support and services to Convention, Conferences, seminars, and meetings by:

• Formatting and proofreading documentation, verifying applications, and recording in the database. Preparing delegate packages and reports and coordinating special needs equipment, assisting with on-site registration, and ensuring event materials are packaged and returned at the end of the event. Liaising with members, suppliers, National Executive and staff
• Drafting and maintaining minutes for the National Conference Steering Committee, as required
• Drafting and formatting convention committee reports

About YouThe successful candidate will have the following:

• Successful completion of post-secondary education in Administration or an equivalent combination of training and experience relative to the responsibilities of the position
• Strong organization, administrative, secretarial, and meeting planning skills combined with a minimum of two years’ experience working in an administrative role
• Understanding and demonstrated commitment to union principles and social justice
• Strong English and French communication skills both orally and in writing; proficiency in spelling, vocabulary and in the application and usage of French and English grammar
• Strong computer skills including the Microsoft Office Suite, Windows, word processing, spreadsheet, email, and database software
• Strong time management skills to deal effectively with multiple tasks, changing priorities, meet strict deadlines and fulfilling obligations while remaining focused during interruptions and distractions
• Ability to work independently and cooperatively with others in a team environment
• High degree of confidentiality, self-motivation, initiative, good judgment, adaptability, problem-solving and reliability, coupled with strong attention to detail and organizational and customer service skills

About the JobThis role is a 6 month contract opportunity offering between $72,146 to $81,197 on an annual basis (prorated to 6 months would be $36,072 – $40,598).
LROLES
How to ApplyPlease apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to . If you are already registered with us, please contact your Senior Recruiter. Please quote job 17645.Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.
#LI-Hybrid

Company Name: LRO Staffing

Salary: $39.5 per hour

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