Project Administrator – David Aplin Group

Title of the Job: Project Administrator

Location: Calgary, AB

Job Description: Join a top employer and advance your career. Aplin has partnered with a large, well known organization to hire a Project Administrator! This is a hybrid role requiring the successful candidate to be located in Calgary or Edmonton.The workload will be 30 hours per week with potential for more hours in 2025.Are you an organized, tech-savvy professional looking to take the next step in your career? Join a dynamic and resilient team where no two days are the same! We’re seeking a self-driven Project Administrator who thrives in fast-paced environments and excels in building relationships across diverse teams. This role offers the chance to support exciting capital projects, develop your project management skills, and be part of an evolving position that’s critical to the success of multiple business units. If you’re ready for a long-term opportunity with growth potential, apply today!Responsibilities:

• Provide administrative support to capital projects, including managing project folders, vendor proposals, scopes of work, and processing purchase orders (POs).
• Assist with capital project lifecycle, including managing change orders, warranty documentation, drawings, closeout procedures, and credential management for Operations & Maintenance (O&M).
• Support the Capital Evergreening Program by maintaining asset inventories in Maximo, scheduling lifecycle upgrades, and tracking project progress.
• Perform administrative duties related to Critical Infrastructure Protection (CIP), including tracking alarms, documenting evidence, and assessing physical security measures at substations.
• Assist with compliance requirements by ensuring documentation and processes are up-to-date.
• Handle invoice coding and processing for capital projects and ensure proper financial tracking.
• Utilize advanced Excel skills to manage data, track progress, and generate reports.
• Adapt to evolving responsibilities, remaining flexible and open to new duties as the role expands over time.
• Collaborate with various stakeholders, including corporate teams and small entities across different geographic regions, ensuring clear communication and strong relationship-building.
• Assist with other duties as required in a fast-paced, process-driven environment.

Qualifications:

• 2+ years of experience in a project administration or support role, with strong organizational skills and an understanding of project management practices.
• Advanced proficiency in Excel, including data tracking, analysis, and reporting.
• Ability to navigate and adapt to a complex organizational structure, with strong relationship-building skills across various teams and locations.
• Process-driven mindset with excellent attention to detail and ability to manage multiple tasks simultaneously in a fast-paced environment.
• Strong communication skills, both verbal and written, with the ability to work effectively in a team-oriented environment.
• Self-driven and accountable, with a flexible and adaptable approach to evolving tasks and responsibilities.
• Experience in capital projects, critical infrastructure protection, or physical security industries is considered an asset.
• Familiarity with asset management systems such as Maximo is preferred.
• Oil and gas experience is beneficial but not required.
• Available to start within the next 2-3 weeks and able to work in a hybrid model in Edmonton or Calgary.

Aplin is an award-winning employment agency dedicated to connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and there are no fees to apply for our jobs or to engage with our recruiters in finding a new career. Companies hire us to help them expand and diversify their teams. All applicants must be legally entitled to work in Canada, which includes having the appropriate documentation, such as a work permit.

Company Name: David Aplin Group

Salary:

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