Finance Specialist (RFT 1.0 FTE) – The Royal

Title of the Job: Finance Specialist (RFT 1.0 FTE)

Location: Ottawa, ON

Job Description: To process the bi-weekly payroll for all employees of The Royal Ottawa Health Care Group, the Royal Ottawa Foundation for Mental Health, the Royal Ottawa Volunteers Association, Atlas Institute for Veterans and Families, Frayme, and the University of Ottawa Institute Of Mental Health Research in a timely and accurate manner.Duties:Payroll

• Batches and enters bi-weekly time cards and payroll adjustment forms
• Balances time cards and adjustments for bi-weekly payroll
• Provides assistance and guidance to timekeepers to ensure accurate completion of timecards
• Reviews payroll reports and checks for accuracy
• Processes requests from HR for pay adjustments, termination payouts, transfers to RRSPs, etc.
• Processes requests for adjustments to deductions such as parking and benefits and payments such as medical certificate reimbursements and in lieu of benefits or in lieu of vacation
• Audits Personal Data Forms to ensure accuracy of entries in the HR/Payroll system
• Ensures correct application of collective agreements for 4 union groups – CUPE, ONA and OPSEU (two locals) and policies regarding non-union employees
• Calculates maternity leave supplement payments and retroactive payments as requested by Human Resources
• Calculates and processes expense transfers
• Prints and distributes bi-weekly pay advices, time cards and verification reports
• Obtains authorization for payroll system cheques
• Processes on line manual cheques and voids as required
• Processes Records of Employment
• Requests cheques and EFT payments for payment of Payroll Deductions (Union deductions, Garnishees, Insurance, etc.)
• Responds to inquiries and corresponds with staff, outside agencies, Human Resources, Occupational Health and Scheduling Office
• Maintains records of payroll unit authorization forms
• Completes Service Canada “Request for Payroll Information” forms

Benefits

• Maintains records for active and retired employees who pre-pay their benefits, reconciles arrears on a bi-weekly basis and prepares a monthly Preauthorized Debit Agreements (PADs)
• Audits Pension (Healthcare of Ontario Pension Plan (HOOPP)) activity for variances in earnings and contributions each pay period
• Completes (Healthcare of Ontario Pension Plan (HOOPP)) Notice of Termination, Service Earnings and Contributions, and Notice of Death forms as requested by Human Resources
• Prepares monthly billings for benefits in arrears
• Prepares monthly remittance to insurance carrier based on payroll reconciliation and reconciliation to the general ledger
• Prepares annual revised benefit estimates for all LOA and retirees to advise them of benefit rate changes

Monthly

• Analyzes and reconciles GL payroll liability accounts
• Maintains cheque log of all cheques received in Finance
• Prepares and enters monthly accruals and invoice reallocations as required
• Prepares and enters monthly journal entry for the redistribution of sick dollars and hours for appointments and personal leave

Miscellaneous

• Works in a manner that is in compliance with staff and client safety practices, policies and procedures of The Royal
• Ensures a work environment that is conducive to The Royal’s Anti-Racism, Harassment & Discrimination Free Workplace Policy
• Processes Vocational Pay for clients at the Brockville Mental Health Centre (BMHC)
• Processes payroll remittances and staffing agency invoices for payment
• Maintains Finance OREO website
• Orders and maintains sufficient supplies of forms required (Pay Advices, T4’s, etc.)
• Other duties as assigned

Qualifications:

• OSSD(or equivalent) completed plus 2 year of community college diploma with an accounting major or equivalent education and experience.
• 2 years accounting experience in a computerized general accounting environment
• Payroll Compliance Practitioner Certification mandatory.
• Minimum of 3 years of payroll experience
• Knowledge of government legislation pertaining to payroll
• Experience with year-end processes and pension reconciliations
• Experience with payroll/time management systems
• Good office administration and organizational skills
• Excellent communication and customer service skills
• Proficient in Microsoft Office programs and other industry software packages
• Typing speed 35 net words per minute minimum
• Flexible with the ability to work under pressure and meet deadlines
• Ability to be discreet and maintain confidentiality
• Ability to work independently without close supervision
• English level A- is mandatory in oral expression, oral comprehension, reading comprehension and written expression. Bilingual is an asset.

Company Name: The Royal

Salary:

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