Executive Assistant (Temp to Perm) – TalentSphere

Title of the Job: Executive Assistant (Temp to Perm)

Location: Toronto, ON

Job Description: Job Title: Executive Assistant (Temp to Permanent)
Job ID: #16535471
Industry Sector: Investment/Real Estate
Hourly Rate: $30-$40
Location: IN-OFFICE 4 days a week Downtown TorontoCompany Profile
Our client is a commercial real estate investment manager overseeing approximately $10 billion in assets. They specialize in providing institutional and high-net-worth investors with direct access to commercial real estate, managing a diversified portfolio of office, retail, and industrial properties.Role Overview
The Executive Assistant will provide comprehensive administrative and organizational support to the Senior Leadership team and the broader group. This is a key role in ensuring the smooth operation of the leadership’s schedules, meetings, and documentation, as well as managing travel and communications with professionalism.Responsibilities

• Proactively manage and organize leadership calendars, scheduling meetings, and resolving time zone conflicts.
• Coordinate internal and external meetings, including booking spaces, catering, A/V setups, and managing attendee lists.
• Oversee legal documentation processes related to acquisitions, loans, and leases, coordinating with legal teams as needed.
• Organize end-to-end travel arrangements, including flights, hotels, ground transportation, and itineraries.
• Maintain updated personal information for executives, such as passports, driver’s licenses, and credit card details.
• Develop executive presentations, reports, and other documentation as required.
• Process benefits claims and expenses through Concur in a timely manner.

Qualifications

• A minimum of 3 years of experience in a similar administrative or executive assistant role.
• Degree or Diploma in a related field.
• Proficiency in Microsoft Suite (Word, PowerPoint, Outlook, MS Teams), with Excel as an asset.
• Knowledge of DocuSign, Salesforce, and Concur is a plus.
• Exceptional attention to detail and organizational skills.
• Excellent calendar management and time management skills.
• Ability to build strong relationships internally and externally, with a high level of professionalism.
• Discretion and confidentiality in handling sensitive information.

This is an excellent opportunity to prove yourself and be hired permanently by a growing, reputable company. Apply today!#LI-TS1
TSSHP

Company Name: TalentSphere

Salary: $30 – 40 per hour

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