Executive Assistant – Robert Half

Title of the Job: Executive Assistant

Location: Ottawa, ON

Job Description: Job Description:Our client is offering an opportunity for an Executive Assistant role, based in Ottawa, Ontario, Canada. The position encompasses a blend of office-based and remote work, making for a hybrid work environment. The main function of this role is to ensure the smooth operation of the President’s Office within our organization.Responsibilities:-Manage the President’s schedule, including the organization of daily activities and travel arrangements-Assist in strategic planning and coordination for the President’s engagements-Ensure operational excellence within the President’s Office-Monitor and compile issues that come into the President’s Office and aggregate these into a daily briefing format to facilitate decision making-Coordinate with internal and external stakeholders, screening correspondence, and analyzing information required for a response-Maintain the President’s rolling weekly, monthly, and quarterly engagement calendar-Provide sound and thoughtful recommendations to aid leaders in decision making-Utilize digital tools such as ADP Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, and Correspondence for effective management and implementation of improvements-Ensure adherence to the organization’s mission and strategic goals, supporting the current and future activities of the President’s Office in a fast-paced and demanding environment.Requirements:Qualifications:-Minimum of 5 years of experience as an Executive Assistant or in a similar role-Proficiency in ADP – Financial Services-Proficiency in Cisco Webex Meetings-Proficiency in Concur-Experience with CRM systems-Experience with Kronos Timekeeping System and About Time-Excellent Calendar Management skills-Strong Communication skills-Experience with Conference Calls-Experience in Correspondence-Must be open to learning and adapting to new software and tools-Excellent organizational and multitasking abilities-Attention to detail and problem-solving skills-Strong decision-making ability-Ability to work under pressure and meet tight deadlines-Ability to work independently and in a team-Excellent written and verbal communication skills.If this position interests you, please do not hesitate to call us at 613-236-4253 or apply online today!Job Reference Number: 0013087292

Company Name: Robert Half

Salary: $72000 – 89000 per year

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