Legal Administrative Assistant – Estates and Trusts Litigation – Gowling WLG

Title of the Job: Legal Administrative Assistant – Estates and Trusts Litigation

Location: Toronto, ON

Job Description: ABOUT GOWLING WLGAt Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.PROFILEWe are currently recruiting for a Senior Legal Administrative Assistant to join our dynamic team. As an integral member of the Legal Administrative Assistant team, the incumbent will support professionals in our Advocacy department whose practice focus on Estates and Trusts litigation.RESPONSIBILITIES

• Prepare, draft and revise correspondence and other documents related to estate administration matters, estate accounts and the estate litigation process

• Transcribe a high volume of dictation

• Assist with preparations for trial, examinations for discovery and mediations

• Attend to putting together records and attending to services

• Maintain busy lawyer’s schedule, including managing and monitoring emails, book appointments, travel arrangements, and prepare expense reports

• Prepare accounts and manage pre-bills, and have a strong working proficiency with all accounting and billing procedures

• Opening and closing files

• Other duties as required

QUALIFICATIONS

• Legal Administrative Assistant Diploma from a recognized college preferred

• 5+ years of experience in estates and trusts litigation

• Ability to handle more than one professional and undertake additional responsibilities as required within the share and team

• Excellent oral and written communication skills, including a strong knowledge of grammar and exceptional spelling and proofreading abilities

• Ability to take instructions, prioritize incoming work, follow through on assignments and manage ongoing tasks

• Highly organized, team player with the ability to work under pressure, deal with changing priorities and meet strict deadlines

• Excellent interpersonal skills and the ability to deal with clients and all levels of staff

• Strong work ethic, excellent attention to detail, highly organized and proactive

• Capacity to work independently as well as in a team environment

• Strong file management, scheduling, billing, accounts receivable and database management capabilities

• Be capable of implementing and maintaining practice management systems on behalf of busy professionals

• Strong technical skills, with proficiency with Microsoft 365, Outlook, Teams, Word, PowerPoint, Excel, CaseLines/CaseCenter, Zoom

• Knowledge of iManage, InterAction, Estatably, Wind Up, ACL, DocuSign would be an asset

Gowling WLG employees benefit from a hybrid work environment .Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.While we appreciate all applications received, only those candidates selected for an interview will be contacted.

Company Name: Gowling WLG

Salary:

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