Executive assistant – Randstad

Title of the Job: Executive assistant

Location: Montreal, QC

Job Description: We are looking for a highly organized and proactive Executive Assistant to support the Chief Marketing Officer (CMO) in our downtown Montreal office.This role provides critical executive support in a fast-paced environment, handling administrative duties, coordinating with internal and external clients, and assisting with special projects. The successful candidate will be detail-oriented, able to handle confidential information, and skilled in anticipating the CMO’s needs.We are looking for individuals eager to excel in that role and to become the right hand of the Chief Marketing Officer.If this is you, please don’t hesitate to apply to this position in downtown Montreal!Advantages
We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:

• A health and wellness subsidy
• An annual education & tuition reimbursement
• Flexible medical and dental benefits (effective from day 1)
• Short term and long term disability insurance
• 2 Personal days
• Employee & family assistance program
• Paid vacation and sick days
• Group retirement savings plan with matching contributions
• Monetary incentive for employee referrals
• Flexible working arrangements ( 3 days at the office- 2 days remote)
• Opportunities to give back to your community through firm initiatives
• An engaging firm culture that celebrates our hardworking and dedicated people

Responsibilities
Responsibilities include but are not limited to:

• Project Management: Assist with marketing initiatives and special projects. Coordinate and track progress to ensure deadlines are met.
• Meeting Preparation: Prepare all necessary documents and information for meetings, ensuring the CMO is fully briefed. Attend meetings as needed to take notes and prepare minutes.
• Communication & Coordination: Serve as the first point of contact for both internal and external clients. Manage communications on behalf of the CMO, ensuring timely responses and follow-ups.
• Financial Support: Contribute to department financial planning and assist with budget reviews, ensuring accurate tracking and reporting.
• Calendar & Email Management: Organize and maintain the CMO’s calendar, ensuring all meetings and events are scheduled efficiently. Monitor the CMO’s email inbox, handling time-sensitive requests and inquiries in a timely manner.
• Documentation: Prepare and review correspondence, presentations, reports, and other documentation as needed.
• Event Coordination: Assist in organizing key internal and external marketing events, ensuring logistics and materials are in place.
• Travel Arrangements: Plan and coordinate complex travel arrangements, including booking flights, accommodations, and managing itineraries.
• Senior Marketing Team Support: Provide additional support to the senior marketing team as required, assisting with various projects, initiatives, and EA support.
• Confidentiality: Handle confidential information with a high level of discretion and professionalism.

Qualifications

• A post-secondary degree or diploma in office administration, marketing, or a related field. A minimum of 5-7 years of experience as an Executive Assistant, preferably in a marketing or professional services environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required. Familiarity with marketing tools and software would be an asset.
• Exceptional time management skills and the ability to multitask and prioritize work in a fast-paced environment.
• Strong written and verbal communication skills with the ability to interact professionally with a variety of clients.
• Extreme accuracy and attention to detail, especially when handling complex schedules and documentation.
• Ability to anticipate the needs of the CMO and proactively resolve issues.
• Experience managing sensitive information with a high degree of professionalism.
• Ability to work outside of standard business hours when required for urgent matters.

Summary
Interested in this position?Send us an email anytime at [email protected]If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them!For more information on this and all other positions currently available, visit www.randstad.ca.We look forward to receiving your resume!All resumes received will be considered equally.Only selected candidates will be contacted.Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.

Company Name: Randstad

Salary: $85000 – 95000 per year

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