Executive Assistant – Quantum

Title of the Job: Executive Assistant

Location: Montreal, QC

Job Description: Position: Executive Assistant
Location: MontrealDo you have experience providing administrative support to senior management? Are you looking for a hybrid position in the heart of downtown Montreal? Would you like to work for a parastatal institution?Our client, a financial institution, is looking for an Executive Assistant to senior management to join their wonderful team!What they offer:– Salary up to $80K depending on experience
– 100% covered insurance
– Hybrid position (3 days in the office and 2 days working from home)
– And many other benefits!Your profile:– Excellent proficiency in advanced English to ensure daily communication with clients and manage relationships with partners or stakeholders from diverse cultures through multiple tasks
– Significant experience as an executive assistant, ideally within large companies or organizations
– Expertise in managing calendars, national and international travel, documentation, as well as organizing and coordinating complex administrative tasks
– Proven experience in managing international travel, including coordination across multiple time zones
– Positive personality and impeccable professional attitude
– Strong attention to detail and thoroughness, which is essential for this position
– Service-oriented and a team player, with the ability to anticipate and proactively meet needsYour role:– Manage calendars and organize complex meetings, ensuring necessary follow-ups
– Plan and organize business trips (reservations, logistics, etc.)
– Prepare and review expense reports, ensuring necessary follow-ups
– Coordinate the signing of legal documents via DocuSign
– Organize and coordinate team meetings and welcome external visitors
– Contribute to updating internal processes and participate in various administrative projects
– Review translations and presentations, and manage internal projects (SharePoint, project tracking)
– Maintain good relationships with internal and external partners and handle emergencies outside normal working hoursPlease send your resume in Word format to Guillermo Ovalle Zavala at [email protected].REFER A PERM HIRE AND EARN UP TO $1,000! For more details, click here.OUR VIRTUAL DOORS ARE OPEN! We’re also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.CNESST permit numbers: AP-2000158 & AR-2000157Services de Gestion Quantum LtéeFounded in 1968 in Montréal, Quantum has established a strong reputation as the full-service human resource partner of choice for providing unique and effective recruitment solutions that meet our clients complex staffing needs. Our unwavering…

Company Name: Quantum

Salary: $80000 per year

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