Administrative Affiliate Coordinator – Express Employment Professionals

Title of the Job: Administrative Affiliate Coordinator

Location: Ottawa, ON

Job Description: ShareTop JobLocated in Ottawa, ONSalary: $25.00 – $28.60Our client, a non-profit organization located downtown, is currently looking for an Administrative Affiliate Coordinator to join their team on a full-time permanent basis.This position is currently 100% in-office.Why work for this organization:

• Health and dental benefits after probation
• Long-term and short-term disability insurance
• Laptop provided if needed
• 35-hour work week
• Variety of tasks and projects
• Opportunities for growth

Key Accountabilities and Responsibilities:

• Assisting the Executive Director and Case Manager
• Scheduling and coordinating affiliate team meetings and Board of Director meetings
• Assisting with coordinating the Annual General Meeting (AGM) and attending it as well (travel within Canada would be required one time per year)
• Attending meetings and taking minutes
• Creating/reviewing documents and reports
• Assisting with preparation of different outreach initiatives
• Maintaining proper electronic filing systems
• Filing and preparation of accounting documents
• Submitting expense reports for approval
• Updating minor information on company website
• Creating / updating online forms for members
• Creating and submitting SurveyMonkey surveys and doodle polls as needed
• Submitting documents for translation services
• Generating reports from company CRM (IMIS) and submitting to management
• General administrative support to the operations on an as needed basis
• Assisting with minor bookkeeping functions (e.g. entering a credit/refund for a member)
• Providing ongoing coordination and administrative support between head office and affiliate offices and divisions
• Supporting Case Manager and executing administrative responsibilities related to case management
• Other duties as assigned

Credentials:

• Must be bilingual (English & French) both oral and written
• Minimum 2-3 years’ experience in a similar administrative role
• Strong computer literacy including effective working skills of Microsoft Office & MS Teams
• Ability to prioritize and manage multiple tasks and deadlines
• Ability to adapt quickly to changing priorities
• Professional, courteous and a great team player
• Previous experience with QuickBooks Online considered an asset
• A background in law or legal studies considered an asset

The starting wage for this position ranges from $25.00 – $28.60 per hour depending on experience and education.Hours are flexible: Can start between 8:00am and 10:00am, and finish between 4:00pm and 6:00pm (1 hour lunch) – 35-hour work weekIf you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume.We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.Express Employment Professionals is an Equal Opportunity Employer.Express Office: Ottawa2733 Lancaster RoadSuite 110Ottawa, ON K1B 0A9

Company Name: Express Employment Professionals

Salary:

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